Global Conferences Committee/

These aren’t quotas, but a goal. Global events organizers are free to exceed these metrics.

*At least 10% of the program committee must be women, and must include the WIA initiative members
*At least 50% of keynotes and featured speakers must be women
*At least 25% of panel participants must be women. If there are no women participants, the panel should be cancelled. 
*At least 10% of talks must be women

Initiative	Priority	Associated Goals	Description	Status	Deadline	Assignees
Revise GCC Governance	1	8	Generate self governance document for voting rules, quorum and other functional committee requirements	Complete - Global Conferences Committee Governance	January 2011	All Committee Members
OWASP Conference Management System (help)	1	1, 3	Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them. This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar.	Preparing for Release	Release - 3/5/2011	Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
OWASP Global Conference Sponsors	2	3, 7	Provide unified sponsorship mechanism for all Global AppSec conferences. This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors). This is intended to augment, not replace individual conference sponsorships.	Released 2011 Global Sponsorship Packages	Feb 2011	Richard, All Review
OWASP AppSec Track	3	2	Joint venture with the GPC. The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects. The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects. As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule.	Planning for AppSecUSA release in Sept.	June 2011	Ralph
OWASP Marketing at Conferences	3	4,5,6	Promote OWASP at targeted industry and developer events. Provide OWASP support and schwag for OWASP booths at other conferences	Applications accepted via OCMS	In progress	Mark
OWASP Conference Marketing - Attendees	3	4,5,6	Provide additional mechanisms for marketing conferences to attendees	None	TBD	Neil
OWASP Conference Marketing - Sponsors	3	4,5,6	Provide additional mechanisms for marketing conferences to Sponsors	None	TBD	Neil, Richard
Conference Web Marketing	4	3	Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See Conference Planner Resources	Complete	Complete	Mark
Central Conference Support Services	4	3	RegOnline is setup. Investigate costs for hiring a conference organizer.	RegOnline - Complete Conference Organizer - Investigate	TBD	All
OWASP Short URLS	5	3	Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like	Need to investigate with Larry	TBD	Ralph
Regional targeted mailing lists	5	3	Provide email lists for targeted, regional email distributions. Only GlobalAppSec conferences will be advertised on OWASP-ALL	Need to investigate leveraging Salesforce for this.	TBD	Ralph
OWASP Merchandise Model	6	3,9	Provide OWASP Merchandise for sale at conferences	May be a bit OBE as Kate has established something similar already. May just need an "inventory" we can send places.	TBD	None

Policy	Applicability
All content must be vendor neutral	All Events - Core Value
All content must be made available to the public after the conference	All Events - Core Value
All calls for papers, training and registration must be open and promoted to the public	All Events - Core Value
Selecting Committee Members (Training or Papers) must not submit	All Events
Use the conference website/wikipage to submit papers. It must supports blind paper submissions.	All Events
All events must be conducted in a manner consistent with the OWASP Mission, Principles and Code of Ethics	All Events - Core Value
OWASP Event Definitions	All Events
OWASP Event Requirements	All Events
Local host chapters will share in OWASP event profits under the following schedule. In the case of multiple host chapters, the host chapters will be responsible for determining the division before the event. Policy Document Global AppSec Conference - 10% of event profits up to Profit Goal set in annual Foundation Budget ($10,000 for multi-chapter events), 40 % of event profits in excess of Profit Goal. No profit cap. Local and Regional Events - 90% of event profits. No profit cap.	All Events
All OWASP Events must be coordinated with OWASP Foundation Staff by submitting an events description via OCMS. An approval that the event will be posted on the OWASP Wiki and Event announcement webpage will be sent from the OCMS input. Any request for funding support must follow normal funding request procedures separate from the OCMS submission.	All Events
Events must have an OWASP Wiki Page, or a webpage showing the OWASP logo and be linked to the OWASP wiki Events Pages	All Events
Only OWASP Board members or their designates may enter into contracts on behalf of the foundation	All Events
All finances must be handled by the OWASP Foundation	All Events
Complimentary conference admissions are provided to speakers, volunteers, staff, Global Board members and active OWASP Leaders. A “Leader” is defined as a chapter or project leader that is clearly identified on the chapter or project wiki page AND has been documented as a leader in the Foundation’s records. If a leader registers for a conference complimentary ticket but does not appear for the conference, the chapter will be charged 60% of the retail cost of a conference ticket.	All Events
OWASP individual members in good standing shall receive $50 off admission to all OWASP events charging more than $50 entry fee.	All Events
A complete budget must be submitted if the event requires any funds from the OWASP Foundation and funding requests will be reviewed and approved by OWASP Executive Director. Please submit a requests via our Contact Us link on the OWASP Wiki homepage.	Regional/Theme Conferences
An OWASP leader should be invited to provide welcome and state of the union.	All Events
Global AppSec Conferences must include training	Global AppSec Conferences
Global AppSec Conferences must charge an admission fee	Global AppSec Conferences
Sessions must be recorded and posted to the public after the conference	Global AppSec Conferences
There must be at least one networking event at the conference	Global AppSec Conferences
All Training providers are required to sign a Training Instructor Agreement	Training
Training revenue will be split 60/40 (OWASP/Training Provider)	Training
Each training class allows for two complimentary seats to be made available to OWASP Leaders. This must be included in the Training Instructor Agreement. These are available on a first come basis. Only one training seat per session is allowed per chapter to allow for diversity in distribution of seats. If a leader registers for a complimentary training seat but does not attend the full training session the chapter will be charged 60% of the retail cost of the training session and the leader will not be given a complimentary ticket (conference or training sessions) for any other Global AppSec events in the following year.	Training
Speakers must sign a Speaker Agreement	Speakers
Speakers will not receive compensation for their speaking engagement	Speakers
Event organizers must reach out to the WIA program to assist with the program committee and to help find suitable keynote and invited speakers.	Global AppSec Conferences & Regional Events
Event organizers must send an open call for participation for volunteers, papers committee.	Global AppSec Conferences & Regional Events
Event organizers should encourage all training and CFP proposals to go through the “Talk bootcamp” process.	Global AppSec Conferences & Regional Events
WIA initiative should lead a search for women keynotes, featured, panel speakers.	Global AppSec Conferences & Regional Events
Event organizers and WIA initiative should reach out to women speaker lists to encourage training proposals and speakers to submit through the normal CFP process. If there is to be a women in AppSec panels to be organized, the WIA initiative must be involved and feature predominantly women panelists.	Global AppSec Conferences & Regional Events
These aren’t quotas, but a goal. Global events organizers are free to exceed these metrics. At least 10% of the program committee must be women, and must include the WIA initiative members At least 50% of keynotes and featured speakers must be women At least 25% of panel participants must be women. If there are no women participants, the panel should be cancelled. At least 10% of talks must be women If these metrics cannot be reached, the organizing committee should reach out to the Conference Manager for assistance, and must apply for an exception if they can’t be reached after all avenues have been exhausted.	Global AppSec Conferences
These aren’t quotas, but an aspiration goal for regional events. Organizers are free to exceed these metrics. At least one of the program / papers committee must be a woman, and should include the WIA initiative members At least one of keynotes, featured and invited speakers must be a woman At least 25% of panel participants should be women. If a panel has no women participants, it should be cancelled At least 10% of talks chosen should be women speakers	Regional Events

Event Name	Event Location	Date	GCC Liaison	Post-Event Report
AppSec EU 2011	Dublin, Ireland	June 7-10, 2011	Ralph Durkee	AppSecEU Liaison Report
AppSec North America 2011	Minneapolis, MN, USA	Sept. 20-23, 2011	Mark Bristow	AppSecNA Liaison Report
AppSec Latin America 2011	Porto Alegre, Brazil	Oct. 4-7, 2011	Lucas Ferreira	AppSecLatam Liaison Report
AppSec Asia 2011	Beijing, China	Nov. 8-11, 2011	Lucas Ferreira	AppSec Asia Liaison Report
AppSec Asia 2011	Beijing, China	Nov. 8-11, 2011	Sarah Baso (GCC Admin)	AppSec Asia Event Report*
AppSec Asia 2012	Sydney, Australia	Spring, 2012	Mohd Fazli Azran	AppSec APAC 2012 Event Report
AppSec Europe 2012	Athens, Greece	July 9-13, 2012	John Wilander
AppSec North America 2012	Austin, Texas, USA	Oct. 22-26, 2012	Lorna Alamri
AppSec Latin America 2012	Buenos Aires, Argentina	Nov. 2012	Fabio Cerullo

Date vote proposed	Details on item for proposed vote	Yes Votes	No Votes	Pass/Fail	Decision Date	Thread on mailing list
15-July-2011	GCC pay for 50% of Sarah Baso's travel to AppSec LATAM in order to support their event (other 50% to be paid by Chapters Committee)	5 of 9 MB, BT, LF, MFA, RD		Pass	19-July-2011	Link to request for vote Link to final vote
8-Aug-2011	ISSA International Co-Marketing Agreement	8 of 8 MB, RG, NM, LF, RD, JW, MFA, CG		Pass	10-Aug-2011	Link to final vote
28-Aug-2011	Automatic Approvals of Events in OCMS	6 of 8 MB, JW, RD, NM, MFA, LF		Pass	29-Aug-2011	Link to vote details
26-Sept-2011	Change to GCC Air Travel Policy	6 of 7 MB, RG, LF, RD, MFA, CG		Pass	27-Sept-2011	Link to vote details
09-Oct-2011	Creation of GCC Hotel Travel Policy	4 of 7 MB, LF, CG, MFA, RD		Pass	10-Oct-2011	Link to vote details
09-Oct-2011	2012 Committee Goals	MB, MFA, LF		Goals amended for re-vote		Link to vote details
10-Oct-2011	2012 Committee Goals Amended: Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac	MB, MFA, LF, JW, RG, CG, RD		Pass	17-Oct-2011	Link to final vote
28-Nov-2011	Purchase 1 year subscription to Survey Monkey (Gold Plan - $300)to standardize/track event feedback	MB, JW, RD, RG	LF, MFA, CG (all 3 did not submit a vote)	Pass	28-Nov-2011	JW & MB Vote, RG & RD Vote
16-Jan-2012	Vote of Confidence - re-elect Mark as GCC Chair for 2012	LF, JW, RD, RG	MB (Abstain), MFA (did not vote)	Passes	16-Jan-2012	Jan 2012 GCC Meeting Minutes
16-Jan-2012	Grant exception to GCC Attendance Governance Rules for JW and MFA	LF, MB, RD, RG	JW & MFA (abstain)	Passes	16-Jan-2012	Jan 2012 GCC Meeting Minutes
22-Jan-2012	Approve allocation of $40,000 Conference Committee Budget	MB, LF, JW, MFA	RD, RG (did not vote)	Passes	30-Jan-2012	Conference Committee Budget
14-March-2012	Approve Lorna Alamri's Application to join GCC	MB, LF, RG, RD	JW, MFA (no vote submitted)	Passes	14-March-2012	March 2012 Meeting Minutes
14-March-2012	Vote to confirm 2013 Summit venue as Cruise	MB, LF, RG, RD, LA	JW, MFA (no vote submitted)	Passes	14-March-2012	March 2012 Meeting Minutes
3-May-2012	Vote to confirm Benny Ketelslegers as new GCC Member	MB, RG, RD, LA, MFA	JW(no vote submitted)	Passes	3-May-2012	May 2012 Meeting Minutes Benny Ketelslegers Committee Application

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