Difference between revisions of "Global Conferences Committee/"

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Revision as of 13:02, 11 October 2011

About the Committee

The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The Global Conferences Committee exists to coordinate and facilitate OWASP conferences and events worldwide. The committee is governed by the Global Conferences Committee Governance document

• Mark Bristow (U.S, 2011 Chair Election)
• John Wilander (Sweden)
• Lucas Ferreira (Brazil)
• Richard Greenberg (US)
• Ralph Durkee (US)
• Cassio Goldschmidt (US and SA)
• Mohd Fazli Azran (Malaysia)

Operational Support: Sarah Baso

Next Meeting

Date: 16-September-2011

Time: 16:00 GMT/UTC (Global Meeting Time Planner - click here)

Dial in: 1-866-534-4754 code:42398

Global Sponsorship

2011 Global Sponsorship doc -- Google doc

2011 Global Sponsorship doc - PDF

2011 Committee Plan

2011 Goals

2011 Comprehensive Committee Plan | 2010 Plan

1. Have a Global Appsec in NA, SA, EU, Asia in 2011
2. Promote OWASP Projects/Initiatives at OWASP Conferences
3. Enhance Services for Conference Planners
4. Reach out to developers (have 20% of attendees in a dev position)
5. Reach out to non-members (have 70% of attendees at cons non-members)
6. Bring more into the fold (Generate 300 new/renewed members at conferences)
7. Streamline Sponsorships (Global Conference Sponsors, Targeted Conference Sponsors)
8. Revise GCC Governance
9. Have a profit of $200k in 2011 across all conferences

Major Initiatives

Initiative	Priority	Associated Goals	Description	Status	Deadline	Assignees
Revise GCC Governance	1	8	Generate self governance document for voting rules, quorum and other functional committee requirements	Complete - Global Conferences Committee Governance	January 2011	All Committee Members
OWASP Conference Management System (help)	1	1, 3	Develop a system to take in applications for all non-chapter meeting events, vet them, and schedule them. This system shall serve as the "official" registration path for all events and allow the GCC to get a firm grip on the OWASP Event Calendar.	Preparing for Release	Release - 3/5/2011	Mark (Code), Lucas & Neil (Alpha Testing, Requirements)
OWASP Global Conference Sponsors	2	3, 7	Provide unified sponsorship mechanism for all Global AppSec conferences. This will help us plan our conference revenue annually and help sponsors plan for their spending (identified as an issue by several vendors). This is intended to augment, not replace individual conference sponsorships.	Released 2011 Global Sponsorship Packages	Feb 2011	Richard, All Review
OWASP AppSec Track	3	2	Joint venture with the GPC. The track would consist of a cadre (10-20) of speakers from inew/high profile OWASP projects. The GCC would manage these speakers through an internal call for papers that would be vetted by the GCC/GPC for some of our best speakers from high profile projects. As a new conference requests an OWASP Speaking track (or for Global AppSec conferences, this will be required) the GCC would reach out to the selected presenters to verify their availability for the event and provide a list of 6-7 speakers to the local event coordinators for the schedule.	Planning for AppSecUSA release in Sept.	June 2011	Ralph
OWASP Marketing at Conferences	3	4,5,6	Promote OWASP at targeted industry and developer events. Provide OWASP support and schwag for OWASP booths at other conferences	Applications accepted via OCMS	In progress	Mark
OWASP Conference Marketing - Attendees	3	4,5,6	Provide additional mechanisms for marketing conferences to attendees	None	TBD	Neil
OWASP Conference Marketing - Sponsors	3	4,5,6	Provide additional mechanisms for marketing conferences to Sponsors	None	TBD	Neil, Richard
Conference Web Marketing	4	3	Obtain Twitter accounts, domain names, and @owasp.org email addresses for use by approved conferences. See Conference Planner Resources	Complete	Complete	Mark
Central Conference Support Services	4	3	RegOnline is setup. Investigate costs for hiring a conference organizer.	RegOnline - Complete Conference Organizer - Investigate	TBD	All
OWASP Short URLS	5	3	Provide short URLs on the OWASP website (e.g. https://owasp.org/AppSecBR) to make it easier to access content on the wiki, especially in emails and the like	Need to investigate with Larry	TBD	Ralph
Regional targeted mailing lists	5	3	Provide email lists for targeted, regional email distributions. Only GlobalAppSec conferences will be advertised on OWASP-ALL	Need to investigate leveraging Salesforce for this.	TBD	Ralph
OWASP Merchandise Model	6	3,9	Provide OWASP Merchandise for sale at conferences	May be a bit OBE as Kate has established something similar already. May just need an "inventory" we can send places.	TBD	None

Planner Resources

How to Host a Conference - The comprehensive guide for hosting an OWASP event.

delete me

Committee Policies

Global Conference Committee/Policies

Conference Liaison Initiative

As one of their 2011 initiatives, the Global Conferences Committee started a Conference Liaison Program, where a member of the committee is paired with each of the Global AppSec organizing teams in order to assist them with their planning process as well as attend the conference to help trouble shoot any issues and sign necessary paperwork.

The following duties were initially set forth for the GCC liaison:

The GCC member shall:

• interface with the local planning committee at least 1 month before trip (attend planning call)
• Interact with planners/attendees while at conference
• Interact with Sponsors
• Sign conference contracts under $20,000 (once approved)

At the GCC meeting following the event, the traveling member will be expected to provide an post trip report covering:

• Assessment of facility
• Event Marketing Strategy
• Examination of Event Budget
• Estimation of Speaker Quality
• Sponsor engagement/cost-effectiveness & feedback
• Any notable comments from planners/attendees
• Any unique outstanding elements
• Any issues

Event Name	Event Location	Date	GCC Liaison	Post-Event Report
AppSec EU 2011	Dublin, Ireland	June 7-10, 2011	Ralph Durkee	AppSecEU Liaison Report
AppSec North America 2011	Minneapolis, MN, USA	Sept. 20-23, 2011	Mark Bristow	AppSecNA Liaison Report
AppSec Latin America 2011	Porto Alegre, Brazil	Oct. 4-7, 2011	Lucas Ferreira	AppSecLatam Liaison Report
AppSec Asia 2011	Beijing, China	Nov. 8-11, 2011	Lucas Ferreira	AppSec Asia Liaison Report
AppSec Asia 2011	Beijing, China	Nov. 8-11, 2011	Sarah Baso (GCC Admin)	AppSec Asia Event Report*
AppSec Asia 2012	Sydney, Australia	Spring, 2012	Mohd Fazli Azran	AppSec APAC 2012 Event Report
AppSec Europe 2012	Athens, Greece	July 9-13, 2012	John Wilander
AppSec North America 2012	Austin, Texas, USA	Oct. 22-26, 2012	Lorna Alamri
AppSec Latin America 2012	Buenos Aires, Argentina	Nov. 2012	Fabio Cerullo

GCC Records

Email

Mailing List | Archives - Official Global Conferences Committee Mailing list. Used for all GCC communications and meeting announcements.

Budget

Global Conference Committee Budget

Meeting Minutes

Committee meeting minutes - Committee Meeting minutes taken by the GCC Chair at each GCC meeting.

Contracts

Contracts/Partnership agreement archive

Conference Sponsorship

Consider the value of an Individual, Corporate, or Academic Supporter membership. Ready to become a member?

2015 Sponsorship Documents

• AppSec EU 2015 Amsterdam, NL

• AppSec USA 2015 San Francisco, CA

• AppSec California 2015 Santa Monica, CA

• 2015 LATAM Tour

2014 Sponsorship Documents

• Boston Application Security Conference (BASC) Boston, MA

• LASCON 2014 Austin, TX

• OWASP GHANA CYBERSECURITY Acra, Ghana

• AppSec USA 2014 Denver, CO

• AppSec EU 2014 Cambridge, UK

• AppSec APAC 2014 Tokyo, Japan

• 2014 LATAM Tour

2013 Sponsorship Documents

• AppSec USA 2013 New York,NY

• AppSec EU 2013 Hamburg, Germany

• AppSec APAC 2013 Jeju, South Korea

• 2013 LATAM Tour

2012 Sponsorship Documents

Global Sponsorships:

• 2012 OWASP General Information Kit

• 2012 Global Sponsorship Packages with Metrics from 2011 Global AppSec Conferences

Individual Event Sponsorships:

• AppSec Ireland 2012

• AppSec India 2012 - Delhi, India

• AppSec North America (USA) 2012 - Austin, Texas

• AppSec Latam 2012 - Montevideo, Uruguay

• AppSec China 2012

Archived Event Documents:

• AppSec DC 2012 - Washington DC, AppSec DC Sponsor Information Pack

• AppSec Asia Pacific 2012 - Sydney, Australia

• AppSec Research 2012 - Athens, Greece

Event Management

OWASP Conference Management System

Google Form for requesting general OWASP schwag/promotional materials.

Voting Record

Current Global Conferences Committee Members:

• Mark Bristow (chair) - MB
• John Wilander - JW
• Richard Greenberg - RG
• Ralph Durkee - RD
• Lucas Ferreira - LF
• Mohd Fazli Azran - MFA
• Ben Tomhave - BT resigned 25-July-2011
• Neil Matatall - NM Resigned 17-Sep-2011
• Cassio Goldschmidt - CG Resigned 23-Nov-2011
• Lorna Alamri - LA, new 14-Mar-2012
• Benny Ketelslegers - BK, new 5/3/2012

Note - Tracking started as of 7/15/2011 on this page (previous voting records can be found in the Global Conference Committee Meeting Minutes

2011 Voting Records

Date vote proposed	Details on item for proposed vote	Yes Votes	No Votes	Pass/Fail	Decision Date	Thread on mailing list
15-July-2011	GCC pay for 50% of Sarah Baso's travel to AppSec LATAM in order to support their event (other 50% to be paid by Chapters Committee)	5 of 9 MB, BT, LF, MFA, RD		Pass	19-July-2011	Link to request for vote Link to final vote
8-Aug-2011	ISSA International Co-Marketing Agreement	8 of 8 MB, RG, NM, LF, RD, JW, MFA, CG		Pass	10-Aug-2011	Link to final vote
28-Aug-2011	Automatic Approvals of Events in OCMS	6 of 8 MB, JW, RD, NM, MFA, LF		Pass	29-Aug-2011	Link to vote details
26-Sept-2011	Change to GCC Air Travel Policy	6 of 7 MB, RG, LF, RD, MFA, CG		Pass	27-Sept-2011	Link to vote details
09-Oct-2011	Creation of GCC Hotel Travel Policy	4 of 7 MB, LF, CG, MFA, RD		Pass	10-Oct-2011	Link to vote details
09-Oct-2011	2012 Committee Goals	MB, MFA, LF		Goals amended for re-vote		Link to vote details
10-Oct-2011	2012 Committee Goals Amended: Desired committee composition at least 1 US, 1 EU, 1 LATAM, 1 Asiapac	MB, MFA, LF, JW, RG, CG, RD		Pass	17-Oct-2011	Link to final vote
28-Nov-2011	Purchase 1 year subscription to Survey Monkey (Gold Plan - $300)to standardize/track event feedback	MB, JW, RD, RG	LF, MFA, CG (all 3 did not submit a vote)	Pass	28-Nov-2011	JW & MB Vote, RG & RD Vote
16-Jan-2012	Vote of Confidence - re-elect Mark as GCC Chair for 2012	LF, JW, RD, RG	MB (Abstain), MFA (did not vote)	Passes	16-Jan-2012	Jan 2012 GCC Meeting Minutes
16-Jan-2012	Grant exception to GCC Attendance Governance Rules for JW and MFA	LF, MB, RD, RG	JW & MFA (abstain)	Passes	16-Jan-2012	Jan 2012 GCC Meeting Minutes
22-Jan-2012	Approve allocation of $40,000 Conference Committee Budget	MB, LF, JW, MFA	RD, RG (did not vote)	Passes	30-Jan-2012	Conference Committee Budget
14-March-2012	Approve Lorna Alamri's Application to join GCC	MB, LF, RG, RD	JW, MFA (no vote submitted)	Passes	14-March-2012	March 2012 Meeting Minutes
14-March-2012	Vote to confirm 2013 Summit venue as Cruise	MB, LF, RG, RD, LA	JW, MFA (no vote submitted)	Passes	14-March-2012	March 2012 Meeting Minutes
3-May-2012	Vote to confirm Benny Ketelslegers as new GCC Member	MB, RG, RD, LA, MFA	JW(no vote submitted)	Passes	3-May-2012	May 2012 Meeting Minutes Benny Ketelslegers Committee Application