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Projects Summit 2013/Test
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- WELCOME
- VENUE
- PLANNING HANGOUTS
- TRACKS AND SESSIONS
- FAQ
- BUDGET
- ATTENDEES
- PROJECTS PARTICIPATING
- ADDITIONAL LINKS
- CONTACTS
Welcome
2013 OWASP Project Summit Report
The OWASP Project Summit is a smaller version of the much larger OWASP Summits. This event activity gives our project leaders the opportunity to showcase their project progress, and have attendees sit down and work on project tasks before, during and after the annual fundraiser (AppSec) regional event. It is an excellent opportunity to engage the event attendees, and it gives project leaders the chance to move forward on their project milestones while meeting new potential volunteers that can assist with future milestones.
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Call to Action by Samantha Groves/OWASP Projects Manager
Hello OWASP Leaders,
The 2013 OWASP Summit is happening! We had to overcome a few obstacles to get to where we are now, but we have had incredible support from the community after our intentions where made public. It's now time to start working on OWASP 5.0 at this year's AppSec USA in New York. I do realize that we still have a massive workload to complete before the event, but I am confident that we can make this Summit a great success for our community and beyond. We need to ensure that the culture of our OWASP Summits continues, and I am dedicated to making this a great success for our community so we may continue our efforts for years to come.
Help design the 2013 OWASP Summit in New York!
As OWASP Leaders, I would like you to take some time to help us design this year's Summit. We currently have a handful of tracks and session ideas, but I would love to have your input on what you think we should focus on. Please have a think about the projects, topics, working sessions, and tracks you would like to see or participate in at this year's summit. The Summit team will take these ideas, and create a cohesive and comprehensive schedule of sessions based on your input so I encourage you to summit your ideas straight away. I encourage you to have a look at the current track and session ideas.
We need your ideas, energy, and input NOW! Please add your name to the attendee list if you are joining us or would like to attend!
We will see you at AppSec USA in New York City!
Samantha Groves
OWASP Projects Manager
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Summit Organisation Pages
These are pages with organization details about this event
- Projects Summit 2013 Attendees
- Mailing list (at Google Groups: owasp-project-summit-2013
- Projects Summit page at main AppSec USA website
- Working_Sessions
- Venue
- Remote_Participation
- Budget
Venue
Location
Marriott Marquis: New York City, USA
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Space allocated
- Sky Lounge: Monday, Tuesday, Wednesday, Thursday: 9AM - 5PM
- Bag stuffers room (Monday: They will need part of the room.)
- Additional Hotel Suite available as well.
Floorplan
Below is the Sky Lounge floor plan. this is the room we will be working with for all of the summit sessions. We have an additional suite that we can use if we find that we will need to divide up the session during the on site logistics planning. If room changes are made, attendees will be notified during registration.
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Project Summit 2013
Back to the Projects_Summit_2013 page.
Planning Hangouts
Open Source Showcase
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The Open Source Showcase (OSS) is an event module that takes open source projects, and gives project leaders or contributors an opportunity to showcase their work in a demo type of environment. It is an event module where open source project leaders have an opportunity to demo their projects, and speak to attendees about what their project is about. There are usually 4 time slots available, and several projects can demo during one time slot depending on the space available. The local event organisers must provide tables, monitors, cables, etc.
The Open Source Showcase is open to any project - not just OWASP projects. The only requirement is that the project must be licensed under an approved Open Source License. The local event organisers must provide all OSS participants with a free full conference ticket as all showcase participants are expected to be ticketed conference attendees. |
OWASP Projects Track
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The OWASP Projects Track (OPT) gives OWASP project leaders the opportunity to speak about their project in a speaker type of format. Selected project leaders are expected to prepare their slide decks and present their project for 30-50 minutes during their designated time slot at the conference. The OPT event module is open to OWASP Projects only. The only two requirement are that the project must be licensed under an approved Open Source License, and the project must be a part of the OWASP Projects Infrastructure. The local event organisers must provide all OPT participants with a free full conference ticket as all OPT participants are expected to be ticketed conference attendees. |
OWASP Project Leader Workshop
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The Project Leader Workshop is a one to three hour event module that brings together current and potential OWASP project leaders to discuss project related issues and topics. The Project Leader Workshop is an optional event module for our leaders that takes on a presentation, discussion, and workshop format. It is an interactive tool used to bring together project leaders from across the globe to share valuable insights and recommendations to their fellow members.
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OWASP Project Summit
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The OWASP Project Summit is a smaller version of the much larger OWASP Summits. This event module gives our project leaders the opportunity to showcase their project progress, and have attendees sit down and work on project tasks during the event. It is an excellent opportunity to engage the event attendees, and it gives project leaders the chance to move forward on their project milestones while meeting new potential volunteers that can assist with future milestones. |
Tracks and Sessions
Each event module requires a different planning timeline, and different planning activities. Some require more volunteer staff to run, while others require minimal planning from the local event planning team. Below is a brief outline of the activities required to successfully plan each event module.
Open Source Showcase
The Open Source Showcase (OSS) requires quite a bit of pre-planning. The local event planners have to allocate a room, or space in a room, to set up tables where each project will be demoed during the conference days. Typically, there are a handful of demos running at the same time in a room for the OSS. The number of demos running during a particular shift depends on the room capacity, and the amount of applicants received during the call for entries. Below is an example of how shifts and demos are typically broken down for the OSS.
Conference Day 1
Shift 1: 9AM - 1PM
- Demo Project 1
- Demo Project 2
- Demo Project 3
Shift 2: 2PM - 6PM
- Demo Project 4
- Demo Project 5
- Demo Project 6
Note: All projects found underneath each shift all demo at the same time on different tables. Local event planners should provide each project a table, a monitor, internet access, cables, and power outlet accessibility.
OWASP Projects Track
The OWASP Project Track (OPT) is an event module that takes the form of a series of talks that is open to OWASP Project Leaders only. It requires less planning than the OSS on the day of, but there are still logistics that need to be taken into account if you are to have this module at your event. The planning for this event starts off with a call for entries as you would with any other talk or training. You must then promote the event module as much as possible to ensure you have quality applicants. Once you have a good amount of applicants from our OWASP Project Leader pool, you can start selecting your participants for the OPT.
The OPT is meant to take place during either one or two conference days. This depends on the organization and availability of your unique event. On the day of the activity, you must ensure that each speaker has an allocated time slot to talk about their project, 2-3 water bottles, and IT support to help with any technical difficulties that may arise during the talk.
OWASP Project Leader Workshop
The OWASP Project Leader Workshop is a one to three hour module that brings Leaders together to discuss project related topics. The amount of time the workshop lasts depends on the requirements of the local event planners. There is a standard workshop that is given by the OWASP Projects Manager, and you are more thank welcome to reach out to her if you would like her to give the workshop at your event. The typical outline of the standard workshop involves a short talk about OWASP Project Operations, a series of activities, and discussion time. For any questions, direct them either to our contact form or email OWASP Support.
OWASP Project Summit
The OWASP Project Summit requires the most planning out of all of the project related event modules. The Project Summit gives project leaders an opportunity to showcase their project, and encourage event attendees to sit down and help work on project milestones. The OWASP Projects selected to participate in the Summit depends on the local event planner's space availability, budget, and project relevance. It is at the local event planner's discretion what OWASP Projects get selected to participate in the Summit.
Planning usually revolves around the coordination of travel arrangements for each OWASP Project Leader selected to participate in the Summit, and allocating a space for them to work without too many distractions during conference days. Local event planners can either use a Call for Entries form, or hand select OWASP Projects to be involved in the Summit. However, it is the responsibility of the local event planners to reach out to project leaders if OWASP Projects are hand selected to participate in this module.
Frequently Asked Questions
OWASP Staff
The OWASP Staff is available to help with any and all questions you have regarding the planning and execution of your event. OWASP Staff can also help provide historical conference/event information. OWASP Staff must be involved for handling contracts and finances related to your event. Volunteers should not be signing or entering into any contract on behalf of the foundation. Volunteers also should not be collecting funds on behalf of the Foundation without pre-approval from the OWASP Staff.
Contact the OWASP Staff with any questions related to their role in planning your event.
Local Event Planners
The local event planners are the individuals ultimately responsible for the successful planning, implementation, and execution of the event module. As these event activities are optional, the local event planners have to assess whether they have the necessary resources available to successfully plan one of these activities. Local planners can choose to delegate the project management of each activity to a volunteer, but it is ultimately up to them to make sure the event module is executed successfully. Local planners must also make sure that the OWASP brand is represented appropriately.
Event Module Coordinator
The local event planners might choose to appoint a volunteer Event Module Coordinator or an Event Activity Coordinator. These volunteers can be made responsible for the planning of the event module on behalf of the Local Event Planners. The volunteer will be responsible for the end to end project planning and management of the module for the event.
Event Module Volunteers
Event Module Volunteers are individuals made responsible for a particular role on the day of the event. They are to be given roles and responsibilities by the Event Module Coordinator, and are to report to this role with any questions, issues, or concerns. These volunteers are generally not involved in the pre-planning of the event modules.
OWASP Resources
Please remember that the foundation does have personnel who can help with the project event module planning. Please direct your questions to either the Contact Form or email OWASP Support.
Budget
Below, you will find an up-to-date list of our 2013 Project Budget and spending.
| Leader Name | Hotel Covered by Projects | Flights Covered by Projects | Hotel Covered by Track | Flights Covered by Track | Nights | Room Rate | Total Room Costs | Track Fund | Additional Budget | Budget Total |
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| Andrew van der Stock | $1,545.00 | $1,520.60 | 5 | $309.00 | $1,545 | $3,065.60 | ||||
| Kevin Wall | $610.60 | $610.60 | ||||||||
| Samantha Groves | $1,081.50 | $ | 7 | $309.00 | $2,163 | $3,244.50 | ||||
| Dennis Groves | $375.70 | $375.70 | ||||||||
| Martin Knobloch | $4,123.00 | $730.30 | 7 | $309.00 | $4,123.00 | $4,853.30 | ||||
| Steven van der Baan | ||||||||||
| Dinis Cruz | $2,163.00 | $699.00 | $2,862 | |||||||
| Jonathan Marcil | ||||||||||
| Andrew Muller and Wife | $722.50 | $1,586.78 | 5 | $309.00 | $1,545.00 | $2,309.28 | ||||
| Fabio and Wife | $618.00 | $520.50 | 4 | $309.00 | $1,236.00 | $1,138.50 | ||||
| Kostas and Wife | $700.00 | $520.50 | 7 | $309.00 | $2,163.00 | |||||
| Larry | $507.56 | 5 | $309.00 | $1,545.00 | ||||||
| Chris Schmidt | $1,545.00 | $287.80 | 5 | $309.00 | $1,545.00 | |||||
| Kait Disney-Leugers and Husband | $463.50 | 3 | $309.00 | $927.00 | ||||||
| Michael Hidalgo and Wife | $463.50 | $554.06 | 3 | $309.00 | $927.00 | |||||
| Abbas Naderi and Wife | $618.00 | 4 | $309.00 | $1,234.00 | ||||||
| Total | $3,862.50 | $4,513.34 | $10,230.50 | $2,997.10 | $21,118.00 | $8,205.26 | $5,000.00 | $13,205.26
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| Monday, November 18th | Tuesday, November 19th | Wednesday, November 20th | Thursday, November 21st | Total | |
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| Food | |||||
| Pizza | $16.25-$22.00 | $16.25-$22.00 | $16.25-$22.00 | $16.25-$22.00 | $16.25-$22.00 per pizza |
| Tea and Coffee | $1,800 | $1,800 | $1,800 | $1,800 | $1,800.00 |
| Water Bottles | $11.98 | $11.98 | $11.98 | $11.98 | $11.98 24pk |
| Fruit | $14.00 assorted | $14.00 assorted | $14.00 assorted | $14.00 assorted | $56.00 |
| Keg | $90-$250 | $90-$250.00 | |||
| Office Materials | |||||
| Markers | $3.90 | $3.90 | $3.90 | $3.90 | $3.90 4pk |
| Paper Tablets | $16.79 | $16.79 | $16.79 | $16.79 | $16.79 12pk |
| Staples | $3.29 | $3.29 | $3.29 | $3.29 | $3.29 each |
| Staplers | $8.99 | ||||
| Pens | $6.99 | $6.99 | $6.99 | $6.99 | $6.99 60pk |
| Pencils | $1.69 | $1.69 | $1.69 | $1.69 | $1.69 12pk |
| Notebooks | $1.29 each | $1.29 each | $1.29 each | $1.29 each | $1.29 each |
| Printing | |||||
| Black and White | $0.03-$0.32 | $0.03-$0.32 per page | |||
| Full Color | $0.15- $2.00 | $0.15 - $2.00 per page | |||
| Miscellaneous | |||||
| Shuttle ride from Airport | $35.00 LGA, $50.00 JFK | $35.00 LGA, $50.00 JFK | $35.00 LGA, $50.00 JFK | $35.00 LGA, $50.00 JFK | $70.00 LGA, $100.00 JFK |
| Dinner for Leaders | $200 | $200 | $200 | $200 | $800.00 |
| Average fare for cab ride | $2.50 base | $2.50 base | $2.50 base | $2.50 base | $2.50 base |
| Additional Travel | |||||
| Eclipse Member | $2,000 | $2,000.00 | |||
| Apache Member | $2,000 | $2,000.00 |
- Patzerias Perfect Pizza Inc.: 231 West 46th Street (Broadway and 8th Ave) 212) 575-7646
- Famous Original Ray's Pizza: 736 7th Avenue (212) 956-7297
- John's Pizzeria: 260 W. 44th Street (212) 391-7560
- Staples: 776 8th Ave (212) 265-4550
- Walgreens: 1471 Broadway (212) 302-0552
- Tower Copy East: 115 West 45th Street, Suite 502 (212) 679-3509
- priced per pack or size
Back to the Projects_Summit_2013 page
Attendees
The only project event modules that require a Call for Entries process are the Open Source Showcase and the OWASP Projects Track. It is recommended that the local event planners finalize the application form, and selection criteria before promotion efforts begin. This will help minimize a rush to agree on selection criteria for the event module. Below you will find 2 sample Call for Entries forms. Please feel free to create a copy of these forms and use them for your Call for Entries activity.
Sample Call for Entries for the Open Source Showcase
Sample Call for Entries for the OWASP Project Track
Note: Local event planners can choose to have a Call for Entries for the Project Summit. It is at the discretion of the local planners if they wish to select their project participants in this way.
Projects Participating
There are many different ways you can promote your event module within and outside of the OWASP community. Promotion initiatives are always at the discretion of the local event planners. We encourage local event planners to seek out marketing channels that are both appropriate, and effective for the country and region of the event location. If you wish to seek promotional assistance from the Foundation, please contact Samantha Groves, OWASP Projects Manager, for more information on how to spread the message on our foundation marketing channels.
As a rule, we recommend you communicate your call for entries, and your intent to host a projects event module on several different social media websites. Please reach out to us for more information on how to post your announcements on these sites on behalf of the foundation by either using the Contact Form or OWASP Support.
Additional Links
There is typically very limited funding for participants of our OWASP Projects event modules. The foundation usually sets aside $3,000.00 USD to cover travel and accommodation expenses for project event modules taking place at our Global AppSec Conferences. Our Global AppSec Conferences are the following: AppSec USA, AppSec Apac, and AppSec EU. These funds are set aside for project event module participants that are in need of travel an accommodation assistance to attend and participate in the event module. Preference is given to those participants that are within the region of the event. For example, if a project leader from Tokyo, Japan needs travel assistance to attend the AppSec Apac conference, then she will be given preference over a project leader wanting to attend the same conference coming from London, UK. Please reach out to us for support either through the Contact Form or OWASP Support.
Contacts
Below are the basic policies both the local event planners and project event module participants must adhere to. If you have any questions, concerns, or if there is any confusion about any of the information below, please reach out to us via the Contact Form or by email OWASP Support.
| Policy | Rationale | Last Updated | Applicability | Votes |
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| All content must be vendor neutral | OWASP Core Value | July 15, 2013 | All Project Event Modules - Core Value | N/A |
| All content must be made available to the public after the conference | OWASP Core Value | July 15, 2013 | All Project Event Modules - Core Value | N/A |
| All calls for papers, training and registration must be open to the public | OWASP Core Value | July 15, 2013 | All Project Event Modules - Core Value | N/A |
| All events must be conducted in a manor consistent with the OWASP Mission, Principles and Code of Ethics | OWASP Core Value | July 15, 2013 | All Project Event Modules - Core Value | N/A |
| Only OWASP Board members or their designates may enter into contracts on behalf of the foundation | Required by the OWASP By-Laws | July 15, 2013 | All Project Event Modules | N/A |
| All finances must be handled by the OWASP Foundation unless exceptions are granted by the Global Conferences Committee | This ensures the central management of Foundation resources for activities occurring under the OWASP Brand | July 15, 2013 | All Project Event Modules | N/A |
