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Category:OWASP Conference Tasks Venue and Logistics

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"Venue and Logistics" tasks related to the OWASP Conference Planning Table, which is a spreadsheet of tasks related to planning an OWASP AppSec Event.

OWASP Conference Planning Tasks - Venue and Logistics
Item
Number 		Focus
Area 		WHEN actions/tasks
should be completed 		WHAT actions/tasks
need to be done 		Related Resources:
guidelines, documents & templates
 WHO can I contact
if I have questions?
view edit 103 Venue and Logistics 12 mos. before event (as early as possible in planning process) Start looking at possible venues (including dates of availability and pricing)
view edit 113 Venue and Logistics 9-10 mos. before event Negotiate venue: time, rooms, food, minimum spend
view edit 122 Venue and Logistics 9 mo. before event DEADLINE: Sent venue contract to OWASP Staff for signature
view edit 124 Venue and Logistics 6 mos. before event Check in with venue to confirm details
view edit 129 Venue and Logistics 4-6 mos. before event (or earlier) Find hotel room block(s)
view edit 132 Venue and Logistics 3-4 mos. before event (or earlier) Find vendors (if needed) for AV, internet, merchandise, equipment, translation services, and social events
view edit 136 Venue and Logistics 6 weeks before event Order event-specific merchandise (t-shirts, bags, pens, speaker gifts)
view edit 137 Venue and Logistics 6 weeks before event Review hotel room block: compare to VIP list, determine remaining availability
view edit 141 Venue and Logistics 4 weeks before event Coordinate shipment of standard OWASP Merchandise, banners, and equipment to event venue.
view edit 142 Venue and Logistics 4 weeks before event Confirm AV & network needs with venue (or other third party provider)
view edit 145 Venue and Logistics 1-2 weeks before event Provide final food counts & special dietary needs to venue
view edit 146 Venue and Logistics 1-2 weeks before event Order Signage & Schedules
view edit 147 Venue and Logistics 1-2 weeks before event Merchandise, supplies and equipment shipped to conference location
view edit 148 Venue and Logistics 1-2 weeks before event Conference programs shipped (to venue or wherever bag "stuffing" will occur)
view edit 150 Venue and Logistics 1-2 days before event Confirm details with venue & onsite walk-through
view edit 151 Venue and Logistics 1-2 days before event Print name badges & set up registration area
view edit 153 Venue and Logistics 1-2 days before event Prepare attendee bags - stuff with sponsor materials, program, etc.
view edit 162 Venue and Logistics To be completed by 1 week after the event Mail event video for production and processing

Subcategories

This category has only the following subcategory.

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