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Category:OWASP Conference Tasks Venue and Logistics
From OWASP
"Venue and Logistics" tasks related to the OWASP Conference Planning Table, which is a spreadsheet of tasks related to planning an OWASP AppSec Event.
| OWASP Conference Planning Tasks - Venue and Logistics | ||||||||
| Item Number |
Focus Area |
WHEN actions/tasks should be completed |
WHAT actions/tasks need to be done |
Related Resources: guidelines, documents & templates |
WHO can I contact if I have questions? | |||
| view edit | 103 | Venue and Logistics | 12 mos. before event (as early as possible in planning process) | Start looking at possible venues (including dates of availability and pricing) | ||||
| view edit | 113 | Venue and Logistics | 9-10 mos. before event | Negotiate venue: time, rooms, food, minimum spend | ||||
| view edit | 122 | Venue and Logistics | 9 mo. before event | DEADLINE: Sent venue contract to OWASP Staff for signature | ||||
| view edit | 124 | Venue and Logistics | 6 mos. before event | Check in with venue to confirm details | ||||
| view edit | 129 | Venue and Logistics | 4-6 mos. before event (or earlier) | Find hotel room block(s) | ||||
| view edit | 132 | Venue and Logistics | 3-4 mos. before event (or earlier) | Find vendors (if needed) for AV, internet, merchandise, equipment, translation services, and social events | ||||
| view edit | 136 | Venue and Logistics | 6 weeks before event | Order event-specific merchandise (t-shirts, bags, pens, speaker gifts) | ||||
| view edit | 137 | Venue and Logistics | 6 weeks before event | Review hotel room block: compare to VIP list, determine remaining availability | ||||
| view edit | 141 | Venue and Logistics | 4 weeks before event | Coordinate shipment of standard OWASP Merchandise, banners, and equipment to event venue. | ||||
| view edit | 142 | Venue and Logistics | 4 weeks before event | Confirm AV & network needs with venue (or other third party provider) | ||||
| view edit | 145 | Venue and Logistics | 1-2 weeks before event | Provide final food counts & special dietary needs to venue | ||||
| view edit | 146 | Venue and Logistics | 1-2 weeks before event | Order Signage & Schedules | ||||
| view edit | 147 | Venue and Logistics | 1-2 weeks before event | Merchandise, supplies and equipment shipped to conference location | ||||
| view edit | 148 | Venue and Logistics | 1-2 weeks before event | Conference programs shipped (to venue or wherever bag "stuffing" will occur) | ||||
| view edit | 150 | Venue and Logistics | 1-2 days before event | Confirm details with venue & onsite walk-through | ||||
| view edit | 151 | Venue and Logistics | 1-2 days before event | Print name badges & set up registration area | ||||
| view edit | 153 | Venue and Logistics | 1-2 days before event | Prepare attendee bags - stuff with sponsor materials, program, etc. | ||||
| view edit | 162 | Venue and Logistics | To be completed by 1 week after the event | Mail event video for production and processing | ||||
Subcategories
This category has only the following subcategory.
O
Pages in category "OWASP Conference Tasks Venue and Logistics"
The following 22 pages are in this category, out of 22 total.
C
- Conference Planning Table
- Conference Planning Table/Task103
- Conference Planning Table/Task113
- Conference Planning Table/Task122
- Conference Planning Table/Task124
- Conference Planning Table/Task129
- Conference Planning Table/Task132
- Conference Planning Table/Task136
- Conference Planning Table/Task137
- Conference Planning Table/Task141
- Conference Planning Table/Task142
- Conference Planning Table/Task145
- Conference Planning Table/Task146
- Conference Planning Table/Task147
- Conference Planning Table/Task148
- Conference Planning Table/Task150
- Conference Planning Table/Task151
- Conference Planning Table/Task153
- Conference Planning Table/Task162
