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January 9, 2012 SB Report

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Sarah Baso - Activity for December 2011 (Prepared for January 9, 2012 Board Meeting)

Chapters Committee

General Committee Info

  • Committee Membership: New Member - Ivy Zhang. Membership status of Puneet Mehta and Andrew van der Stock unclear.
  • Committee Chair: Tin Zaw does not plan to continue as chair in 2012 - new chair will be needed in January 2012.
  • December Committee Meeting Minutes: 12 & 13 December 2011 - 2/6 committee members in attendance
  • Committee Meeting Attendance Record
  • 2011 Chapters Committee Budget - $20,444.72 of $50,000 remaining ($29,555.28 spent). Note: $10,000 allocated to "Student Chapters" in remaining chapter funds is available for use by GEC for student/university chapters initiative.

Major Activities/Projects (in addition to attending monthly committee meetings, taking & posting meeting minutes):

  • Chapter Activity Matrix - used to inventory and manage information on local chapter activities and current leadership (ongoing maintenance required). Guidance provided by committee on October 17 call - "cleaning out" inactive chapters will be postponed until new chapter handbook released first of new year.
  • Sent email to 38 chapter leaders who acknowledged chapter handbook (previous version) as part of OWASP Summit Transfer Request last January (2011), notifying them that according to their chapter wiki pages their chapter held or participated in less than 4 chapter meetings or events in 2011 (which was required in the previous version of the chapter handbook). Requested response and plans for upcoming year from leaders to see if they still want to continue as chapter leader, would like to step down, or need assistance.
    • Assisted Chapters Committee with completing the revised Chapter Leader Handbook be end of 2011. Approved by both Chapter Committee and Global Board. Posted to wiki and currently coordinating translations to Spanish, Portuguese, Chinese, and Russian.
  • Drafted email and form to collect handbook acknowledgement from all chapter leaders (names collected from what is currently posted to all the chapter wiki pages). Committee currently discussing whether they will ask for an optional financial plan for individual chapter funds for 2012. Then will request all chapter leaders to acknowledge and agree to terms of new handbook and if existing funds, explain what is planned for funds. Goal is to send out email/form on Jan. 18 (with weekly reminders thereafter) and require response by end of February. A response is requested from each member of a chapter's leadership team and if response not received by then, will assume leader is "opting out" of chapter leadership going forward. If no responses are received for a chapter, chapter considered inactive and any funds will be donated to the foundation to support the Chapter Committee on a global scale.
  • Work with Kate Hartmann to ensure that chapter-related requests through Contact Us Form are addressed in a timely fashion.
  • Setting up new chapters -- email accounts, wiki page, mailing list, add to leader mailing list, and ensure chapter appears on regonline chapter list.
  • Respond to various chapter leader questions/requests via email
  • Manage OWASP merchandise requests via google doc, including business cards.

Basic Chapter Metrics:

  • 158 Combined Active & New Chapters

New Chapters and Chapter restarts in November:

Pending New Chapters and Chapter Restarts:

Conferences Committee

General Committee Info

  • Committee Membership: John Wilander membership status - pending.
  • Committee Chair: Mark Bristow unsure of whether he will continue as chair in 2012, looking for others with interest in position for 2012.
  • December Committee Meeting Minutes: 13 December 2011
  • Committee Meeting Attendance Record
  • Global Conferences Committee Budget - $17,521.22 of $38,000 + $5,000 remaining ($25,478.78 spent). Note the Board approved an additional $5,000 for the Global Conference Committee - Conference Support line item at their in person meeting on Sept. 22, 2011.

Major Activities/Projects (in addition to attending monthly committee meetings, taking & posting meeting minutes):

  • Updated and monitored google form for tracking schwag requests and monitor OCMS for events that have requested schwag but not entered request into google form.
  • Work with Konik, Kate, Rocksport, Zazzle, Lulu, and other misc. vendors to fulfull merchandise and conference requests.
  • Assisting with RegOnline requests from event planners and answering questions as needed. Following up with conference registrants with registration questions and invoicing.
  • Inventorying Conference Supplies and Equipment, setting up a scalable system to checkin/checkout items.
  • Drafted call for conferences for 2013 and call for summit volunteers.
  • Summit Google Group created: [email protected], 1st planning meeting scheduled for 16-Jan-2012 at 19:00 GMT via gotomeeting.


  • Misc. financial reconciliation for 2011.
  • Conference calls for staff meetings, Sales Force, international finance