Global Chapter Committee/Meetings/March 2011

Global Chapters Committee monthly meeting March 2011

Dates

• 8-March-2011, 14h00 UTC per Skype call
• 14-March-2011, 20h00 UTC per Skype call

Role Call

Present

• Tin Zaw (TZ)
• Matt Chalmers (MC)
• Kate Hartmann (KH)
• Mandeep Khera (MK)

Absent

• Seba Deleersnyder (SD)
• Andrew van der Stock (AV)
• L. Gustavo C. Barbato (GB)

Minutes

• Note: Minutes recorded by TZ on 14 March, 2011. No committee members attended 8-March call.
  
  

1. Consolidating Chapter Leader List
   We now have three different sources of information on who the chapter leaders are. Among these, summit fund transfer survey (that 77 active chapter leaders responded) has the most latest info. One of the first items on the new assistant's list would be to consolidate these pieces of information and produce a single, master leader list.
   
   
2. Assistant for Kate and Chapter Committee
   It looks like the Board has agreed to allocate $5,000 to hire an assistant to help Kate and the Chapter Committee with administrative paperwork. Kate has a few resumes. We need to help define the role, and send resumes to Kate if we know anyone.
   *Action Item: Tin -- Complete job description for the assistant.
   
   
3. Budget
   We should submit the committee budget by March 28, a week before the board's meeting on April 4. Here is our budget proposal (in prioritized list).
   1. OWASP on the Move -- $10,000 (refer to OotM wiki page)
   2. Chapter Leaders Summits (at Dublin, Minneapolis and possibly Porto Alegre) -- $15,000
   3. Local Chapter Nurturing Program -- $10,000 (to help new and newer chapters with supplies, sponsorship for initial meetings, etc.)
   4. OWASP Student Chapter Support -- $10,000 (funds to kickstart student chapter program, to be coordinated with Membership and Education committees).
      
      *Action Item: Tin -- Budget proposal draft by March 21.
      *Action Item: Committee Members -- Review and provide feedback by March 26.
      *Action Item: Tin -- Submit budget to the board by March 28.
      
      
4. Inactive Chapter Cleanup
   We can put chapters into three categories.
   
   1. Chapters that responded to summit funds transfer survey, and are active
   2. Chapters that responded to summit funds transfer survey, but inactive
   3. Chapters that did not respond:
      Categories 1 and 2 represent 77 chapters. We have a few chapters that had technical reasons in responding to the survey. We will address them one by one.
      
      For chapters in Category 3, we will mark them as inactive, as we did for Austria chapter, will start the process to reclaim their funds, and solicit for new leaders.
      
      * Action Item: Kate -- Mark chapters in Category 3 as inactive.
      * Action Item: Kate -- Start reclaim process of chapter funds. Proposal -- If the funds are less than $200, reclaim automatically; more than $200, discuss at next committee meeting.
      * Action Item: Matt -- Check with Larry or write a script if necessary for scraping chapter leader data from Wiki.
      * Action Item: Tin -- Send out proposal to vote for reclaiming funds.
      * Action Item: Matt -- Propose how to shut down a chapter.
      
      Kate also brought up the concern about a chapter. We will discuss it via confidential mailing list.
      
      
5. Chapter Leader Handbook Update
   We need to fulfill the board's request (from Tom B.)
   "can your team put your heads together and provide a milestone/ETA on this being completed as a core item of the committee - April?"
   I believe he asked ETA by April. This should be on our short term goal list.

Action points:

ID	Action Point	Responsible	Timing	Status
1	Complete job description for the assistant.	Tin		Done
2	Budget proposal draft	Tin	March 21	Done
3	2011 Budget: Review and provide feedback	Committee Members	March 26	Done
4	Submit budget to the board	Tin	March 28	Done
5	Mark chapters in Category 3 (above) as inactive.	Kate
6	Start reclaim process of chapter funds.	Kate
7	Check with Larry or write a script if necessary for scraping chapter leader data from Wiki.	Matt
8	Send out proposal to vote for reclaiming funds.	Tin
9	Propose how to shut down a chapter.	Matt