Committee 2009 Plan

Committee Duties & Responsibilities

1. *Map out conferences plan for 2009 - Kate

1. 10 conferences listed for 2008

2. 6 conferences listed for 2009

2. *To establish standard guidelines for conference chairs to follow when planning events - Dhruv 1. https://www.owasp.org/index.php/How_to_Host_a_Conference 2. Timeline 3. Critical items for event planning (i.e. venue, food, speakers, etc) 4. themes 3. *Define “conference” vs “local event” - Steve 4. Define OWASP Foundation supporting role for events 5. Identify budget guidelines for conference chairs to follow 6. *Create sponsorship package that - Dhruv 1. Identifies past sponsors and level of sponsorship 2. Creates tier structure for sponsorship levels 3. Clarifies sponsor roles and responsibilities vs. benefits 4. Update wiki to make it “sponsor friendly” 7. *Create speaker “pool” with availability and location - Steve 1. Identify and resolve financial responsibility for speakers at conferences i. Housing ii. Travel iii. OotM vs. conference funds https://www.owasp.org/index.php/Category:OWASP_on_the_Move_Project iv. Sponsor a speaker (company pays) v. Speaker agreement https://www.owasp.org/index.php/Speaker_Agreement 2. Identify “in demand” speakers and get commitments for conferences 8. Assist conference planners with “ground team” support for events 9. Cvent 1. Contract expires in 11/09 2. Do we want to continue with cvent or look for new conference registration program 10. Event branding 11. Press kit 12. Sponsor kit 13. “swag” 14. Wiki maintenance 1. Conference pages 2. Agenda 3. Post event updating and linking 15. Conferences page https://www.owasp.org/index.php/Category:OWASP_AppSec_Conference#2008

2009 S.M.A.R.T. Goals

1. To establish standard guidelines for conference chairs to follow when planning events.

2. Identify budget guidelines for conference chairs to follow.

3. Create a sponsorship package.

4. Map our conferences plan for 2009.

5. Create “speaker pool” with availability and location.

6. Examine current conference planning tool (Cvent) and determine plan for 2010.