Global Conferences Committee Governance

Mission

The OWASP Global Conferences Committee (GCC) shall determine location, frequency and to oversee and direct OWASP conferences, speakers and training.

Membership

The Global Conferences Committee shall be comprised of representatives as nominated by the OWASP membership in compliance with the process at the [How_to_Join_a_Committee| How to join a Committee page]. Once a Member has been nominated to the committee, the current members shall vote on that Member’s application. If approved, the committee shall submit the application to the OWASP Board for final approval before sitting a new committee member.

Chair

The GCC Members shall elect a Chair to serve a term of 12 months at the first meeting each calendar year.

Responsibilities

Members

• Members are responsible for attending at least 75% of the regular scheduled meetings.
• Members are responsible for voting

Chair

• Attend or send a GCC Representative to all OWASP Board Meetings
• Schedule and conduct GCC Regular Meetings
• Manage GCC Budget
• Provide meeting minutes

Regular Meetings

A regular meeting of the OWASP Global Conferences Committee shall be held at least quarterly in each calendar year. Meetings will be scheduled based on the availability of the majority of the members and may be conducted in person and/or virtually. Additional regular meetings may be called by the GCC Chair. Meetings shall be scheduled at least one week in advance and will be open for any OWASP Member to attend.

A majority of the number of GCC Members shall constitute a quorum for the transaction of GCC business. If quorum is not established, the chair may adjourn the meeting.

Minutes

Minutes of the meeting shall be recorded by the chair, or their designee and made available to all OWASP members

Voting

Any GCC Member can request a vote on an action. Any action taken by the GCC shall be decided by the majority (50% + 1) of the GCC Members. Voting will generally occur during regular meetings, however any votes recorded via email shall be open for 24 hours or until a majority has been established.

Conflict of Interest

No GCC member shall be permitted to vote on matters involving a conference they are organizing, their home chapter, or any self identified matter where the objectivity of the member may be in question. Any conflict of interest shall be entered into the minutes.

Removal from Committee

A committee Member may be removed when

• The Member participates in less than 50% of regular meetings in a calendar year
• The Member does not participate in any regular meetings in a 90 day period without providing prior notice to the chair
• A motion for removal is approved via a unanimous vote of the other committee Members

The Chair may be removed at any time by a majority vote of the other committee members. A new temporary chair shall immediately be elected to complete the term of the outgoing chair.

Travel

From time to time, committee members may travel on behalf of the committee and at the expense of the OWASP Foundation. Any such travel shall first be approved by the Chair, availability of funds confirmed, and notification of travel be provided to the other committee Members. In the event that the Chair denies the request, or is unavailable, travel may be approved by concurrence of any two GCC members (non-inclusive of the traveling member) so long as funds are available.

Upon return, the traveling Member shall submit an expense report to the Chair with receipts for any

• Transportation (Airfare, POV, Train, Bus ect)
• POV will be reimbursed at $.50 a mile
• Lodging (Room Charges, Taxes and Fees)
• Meals/Incidental Expenses

Transportation and Lodging expenses will be reimbursed at the rate of actual expenses incurred. Meals/Incidental expenses shall be reimbursed on actual expenditures with a daily cap as defined by the US General Services Administration (http://www.gsa.gov/portal/category/100120) or US Department of State Per Diem Rate (http://aoprals.state.gov/web920/per_diem.asp) for the destination.