September 19, 2017

Meeting Location:

VIRTUAL

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

AGENDA This is the VIRTUAL packet that is provided to everyone at the same time to review, make comments and be prepared for the meeting. There is no paper handout for the meeting.

CALL TO ORDER

CHANGES TO THE AGENDA (Open to anyone including members of the public)

APPROVAL OF MINUTES

- Approval of prior prior meeting mins

REPORTS

OWASP Foundation is managed by the Operations Director who provides a monthly roll-up report in collaboration of all staff members, contractors and efforts being manged by the back office team. A link to the monthly operational report can be found here: REPORT

OLD BUSINESS

NEW BUSINESS

[Tom B] For Vote:
1. Approve the OWASP Summit 2018 venue contract (see email Seba http://lists.owasp.org/pipermail/owasp-board/2017-September/018332.html)
2. Recognize the OWASP Summit 2018 as a global event with equal staff support as for a Global AppSec conference
3. Set aside 100.000 USD as seed fund for the OWASP Summit 2018 to cover travel for selected working-session organizers

[Matt T] For Vote:

Clarification/modification of change approved in the August 9th Board Meeting to handle minor payables

Modification: The original proposal removed the board approval from specific types of reimbursements and payables. However, the intent of the change (streamlining payments) was blocked by the need for board members (Chairman or Treasurer) to "release" the funds from the US bank account. The proposed modification would allow for the release of funds from the US bank for any of the specific reimbursement categories below. As we are currently doing, the details of all payables will be sent to the board during the bi-monthly payment batches so the board is apprised of all payables regardless of the categories below.

Previous wording from the August meeting is below for reference. Changes to the original text are underlined.

{previous proposal start}

• Proposed: Adjust approval processes to meet operational needs as outlined below. [Matt Tesauro] Also supported by Matt Konda.
  • Remove board approval and funds release for any expense that meets any one of the criteria below
    • Reimbursement from chapter/project funds which have a sufficient balance capped at $10k
    • Routine expenses who already have budget allocated e.x. mobile phone bill capped at $10k
    • Expenses under $10k which O&A Committee have approved and are already budgeted
    • Payroll expenses that
      • Are the same as the past month’s salary (e.g. same as always) since
        • For salaried staff, payroll expense is fixed
        • For hourly staff, hours will be approved by Matt Tesauro
      • Treasurer will review all salary payments on at least a quarterly basis
    • Board must approve any changes to payroll outside the above conditions

Since the board has already voted for budgeted, normal expenses and we WANT the community to spend down any chapter/project funds, I don't see benefit in the board re-approving the actual pend on the categories above.

Benefit: Allow payables to be handled more efficiently and in a stream-lined fashion for routine and already budgeted items so that the board is removed from day-to-day operational issues.

{previous proposal end}

COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS

2018 AppSecEU and AppSecUSA Locations

Board Votes vs. YTD Actions

ADJOURNMENT