December 9, 2015

Dial In Info

Notice of Recording

• Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
• Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
• Recording of 25 September 2015 OWASP Board Meeting
• Recording of 14 October 2015 OWASP Board Meeting
• Recording of 4 November 2015 OWASP Board Meeting

Time

• December 9, 2015 OWASP Board meeting, Start-time is 15:00 - 17:00 PST

For Start Time by region see: http://www.timeanddate.com/worldclock/meetingdetails.html?year=2015&month=12&day=9&hour=23&min=0&sec=0&p1=224&p2=24&p3=263&p4=78&p5=37&p6=102&p7=152

Location

Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker

Board Meeting Attendance Tracker

Meeting Minutes

• 9 December 2015 OWASP Board Meeting Minutes
• 18 November 2015 OWASP Board Meeting Minutes
• 4 November 2015 OWASP Board Meeting Minutes
• 14 October 2015 OWASP Board Meeting Minutes

Reading Material

It is a requirement as a board member to fully read all material prior to the start of the meeting

PLR -- DRAFT 2016 Strategic Goals Doc, updated Dec. 4 with proposed budget attached to each goal

PLR -- DRAFT 2016 Budget, updated as of Dec. 3 Updates include recommendations from Nov. 18 BoD meeting and link to 2016 Goals

AJV - Simon Bennett's project proposal

AJV - Please read Johanna's non-public e-mail that Board members received on Dec 1, titled "Interacting with volunteers"

AJV - please re-read at least one of your induction books sent to you at the start of your term as an OWASP Board member

• in particular, please review the roles and responsibilities and duties of the Board
• please read the bit about finance, audit, and risk committees
• Proposal to add an audit committee when new Board roles are elected https://docs.google.com/a/owasp.org/document/d/1YxMu_IrjqfdH3hwDYQCcPJKAyxFImFmIh4WWcovJRsg/edit?usp=sharing

PLR -- Please See 'Reports Section' below for monthly status reports from Operations Team

Meeting Agenda

Call to Order /OWASP Mission

• (5 minutes) - Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed)
  • Consent vote to:
    • Approve minutes from November 18, November 4 and October 14, 2015.
    • Approve brand usage action item: the specific proposal

Actionable Agenda Topics

• (5-10 minutes) - BenchMark Project - Follow up from November Planning call.
  • See proposal to update the project rules.
  • See proposal to demote the benchmark project.
• (5 minutes) EU Board
  • Acknowledge and confirm the selection of 4 new Board members for OWASP-EU VZW: Tobias Gondrum, Adrian Winckles, Gary Robinson, Maarten Mestdagh
• (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
  • See this thread for the original proposal.
• (15 minutes) Nominate / select 2016 Board positions (motioned by TomB on e-mail, seconded by ajv)
• (5 minutes) - AJV - Proposal to establish audit committee, and consider finance and risk committees. See reading material

Discussion Topics

• (20 minutes) - 2016 Strategic Goals & Budget
• (15 minutes) - Discussion of Board duties, roles and responsibilities, and improving the effectiveness of future Board meetings ajv
• (15 minutes) - Discussion on Simon Bennett's proposal on how the Board and Foundation communicate and interact with volunteers and projects ajv
• (10 minutes) - Review final draft budget, Goals statement and metrics.

Misc. Topics (10-15 Minutes)

• (5 min) Review Automation of Project Review & Next Steps - Claudia & Kate
• (5 min) 2017 AppSec Planning - Call for Host City like past years? One strong contender already.
• (5 min) Consider paying professionals for the project review task force instead of volunteers here (added to strategic goal doc)

Reports

• Executive Director/Operations Update - [ P.Ritchie]
  • Monthly Exec. Director Status report - pending
  • Updated 2016 Budget Forecast-Summary Format-DRAFT as of Dec. 3
  • Detail Financial report including P&L, Balance Sheet and Cash Flow Forecast, Jan-Oct. 2015

• Events Manager - Laura Grau
  • Event Manager Status Report, Dec. 2015
  • Summary Report AppSecUSA-San Francisco 2015
• Community Manager Update - Noreen Whysel
  • Strategic Goals 2015 EOY Metrics
  • Community Manager Update
  • Social Media Analysis
• Director Update - Kate Hartmann Update
• Project Coordinator Claudia Aviles Casanovas Update
• Membership Update - November Membership Report
• IT Update:

Old Business

All active board proposals are listed here

• (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
  • See this thread for the original proposal.
• Bylaw updates (Andrew)
• Website Initiative (Matt, Josh, Tom, Paul)
• WIKI Updates

New Business

All active board proposals are listed here

Tabled Business

• MK proposal around Inclusion Initiative.
• MK proposal around Developer Outreach.
• (5 min) Wiki Contractor Update & Status - Jim M., All

Adjournment

• Next meeting date/time: