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Summit 2013

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Revision as of 15:47, 19 March 2012 by Mark.bristow (talk | contribs)

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OWASP Leaders,

Many of you assisted with, attended, or at least heard about the success of the 2011 OWASP Global Summit (Summit Report PDF) (Results wiki page). As 2011 draws to a close and the Global Conference Committee looks to the future, we are looking for a group of volunteers interested in forming the planning team for the next Global Summit which is projected for 2013.

For those that are not familiar with the 2011 Global Summit, here is a brief synopsis we used for promoting the event:

The 2011 OWASP Global Summit is the place where application security experts meet to discuss plans, projects and solutions for the future of application security. The Summit is not a conference - there are no talks or training seminars - this is an opportunity to do actual work to further the field of application security. Participants will stay in shared accommodations and collaborate to produce tangible progress towards influencing standards, establishing roadmaps, and setting the tone for OWASP and application security for the coming years. The Summit will consist of working sessions across a variety of topics set by our community. Participants are free to attend any working session, but we encourage everyone to select working sessions for topics where they have the most to contribute.

Anyone can attend the Summit! OWASP community members, application security experts, industry players, and developers are all welcome at the Summit.

The 2011 OWASP Global Summit followed a similar model as the OWASP EU Summit 08 which also took place in Portugal and gathered over 80 application security experts from over 20 countries. A smaller Summit 2009 was organized together with the AppSec US conference. The initial tasks for the 2013 Summit Planning Team will be sending out a call for venue proposals, developing an event budget, and reaching out to some of the various communities and companies that may be interested in participating. If you are interested in being part of the initial planning team - please email [email protected] (alternatively Mark Bristow or Sarah Baso), who will work with getting the planning team and organize a planning meeting for early 2012.

We look forward to hearing from you with your interest!

Next Meeting

Our next planning call will be in mid-February, date and Time TBA


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Previous Meetings


We hope to have our RFP for Summit locations released by February 1, 2012. There will be a 1 month window for submissions, with a closing date of March 1, 2012. The decision on location will be made shortly thereafter.



What would you like to see discussed or worked on at the next OWASP Summit?


  • Please post your suggestions here...

Q: Will we have internet onboard?

A: Yes. The ship is equiped with sattelite internet connections. At a minimum we will have a 2.5/2.5 mbps line to support video streaming and remote paricipaion. There will be some latency (600ms - 650ms) on this connection but should be manageable.

Year over Year Comparison

Expense 2008 2011 2013 Budget 2013 Cruise (est)
Total amount spent by OWASP $135,987.93 $233,775.68 $248,250.00 $213,733.67
Total cost of venue & accommodations (paid by OWASP) $58,018.12 $126,314.25 $124,000.00 $213,733.67
Total amount spent by OWASP on flights $62,860.37 $67,113.79 $70,000.00 $101,250.00
Average flight cost $885.36 $789.57 $700.00 $1,012.50
AV Expenses $5,222.61 $16,853.75 $30,000.00 included
PR and Advertising $1,261.50 $3,010.00 $5,000.00 $5,000.00
Total number of attendees (sponsored & non) 82 168 300 300
Total number of foundation sponsored attendees 71 65 100 100
Cost per attendee (no travel) no data $1439.50 $1000 $1083.23
Average cost per foundation sponsored attendee $1,789.20 $2,269.67 $2,482.50 $2,137.34

Initial Budgets

Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011.

  • The second option was budgeted by the board
  • This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 members (roughly 100 attendees paid by OWASP)
  • The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay)
  • This option assumes we can retain $50,000 in sponsorship dollars
  • $100,000 have been set aside in the 2012 budget to

Planning began with the Global Conferences Committee in August of 2011


Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011. More details on the event budget can be found here. This was used to set realistic boundaries on the summit venue selection process


A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on December 12th 2011.


The first planning meeting was held on January 16th (meeting minutes)

Selection Process

An open request for proposals was sent out on January 31st 2012 and the RFP was open until February 29th 2012.

  • The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
  • The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
  • 10 proposals were received
  • Summit proposals were collected and a comparison of the financials was created
    • Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
    • The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.
    • Estimates were inclusive of travel
    • Average cost per attendee for all proposals was $2,530.29 (est)
    • The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
    • The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
    • The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
    • For comparison, the average cost per attendee at the 2011 Summit was $2,269.67

An initial vote to down select the venues to a more manageable level was conducted on March 2nd 2012

A final vote was conducted by the volunteer summit planning team on March 12th 2012

The Global Conferences Committee provided unanimus consent of the planning team selection at it's meeting on March 14th 2012

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