Revision as of 19:11, 12 July 2019

Overview

DEFCON 27 Hacking Conference

• When: August 8-11, 2019
• Vendor Room Hours are:
  • Aug. 8th - Thursday SETUP ONLY
    • 9 am Vendor Setup Available - 9 pm Room Closes
  • Aug. 9 & 10 - Friday and Saturday
    • Vendors can enter at 9 am
    • 10 am to 7 pm Doors Open to Attendees
  • Aug. 11th - Sunday
    • Vendors can enter at 9 am
    • 10 am - 3 pm Doors Open to Attendees
    • 4 PM Tax Paperwork Due
    • 8 PM Load Out Complete
• Where: Paris, Bally's, & Planet Hollywood, Las Vegas
• OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

• Event Link: https://www.defcon.org/index.html
• Floor Plan: https://www.owasp.org/index.php/File:DC27_Vendor_room_final.jpg
• Tickets are $300 CASH at the door.

Goals

Community Outreach initiative

Milestones

• 2019-02-28, DONE - Vendor application submitted [Lisa]
• 2019-03-30, DONE - Granted approval of vendor application by [DEFCON NO confirmation provided just email]
• 2019-04-01, DONE - Submitted a proposed budget for the event for approval [Lisa]
• 2019-04-04, DONE - Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
• 2019-06-14, Art Due from Artist [Jon McCoy]
  • DEFCON 26 Artwork (2018 historical data)
• 2019-06-14, DONE - Second invoice for balance due t-shirt artwork processed for payment OSD-2502[Approved 6/17/2019]
• 2019-06-14, DONE - Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
• 2019-06-27, DONE - Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa]
• 2019-06-28, DONE - Dragongraphics invoice entered for payment OSD-2542
• 2019-07-01, Final Art selected [DONE- T-shirt approved 6/17/19] STILL WAITING ON STICKER NEW ARTWORK & HANDOUTS
• 2019-07-10, Flyers(handouts) & sticker ordered [Lisa]
• 2019-08-08, DEFCON Booth Move-in
• Volunteers identified - Board Members attending

Badge Plan

9 Badges were purchased by the Foundation - Jon responsible to staff the booth.

• Conference/Exhibition Pass: Jim Manico
• Conference/Exhibition Pass: DAY 1 VOLUNTEER
• Conference/Exhibition Pass: DAY 2 VOLUNTEER
• Conference/Exhibition Pass: DAY 2 VOLUNTEER
• Conference/Exhibition Pass: DAY 3 VOLUNTEER
• Conference/Exhibition Pass: DAY 3 VOLUNTEER
• Conference/Exhibition Pass: Staff/Harold
• Conference/Exhibition Pass: Staff/Mike

Leadership

• Lisa Jones [OWASP Staff]
• Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
• Jon McCoy [OWASP Member [email protected]] requested approval from the board to do the event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

• Name: DEFCON 27
• URL: https://www.defcon.org/index.html
• Cash at the door- $300.00
• Exhibition Information: Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for logistical assistance with receiving and picking up vendor booth event materials.
• 2019-06-27, Janet Whitaker[[email protected]] from DefCon responded that Booth numbers not available yet. They are behind we should find out the first week in July sometime.

Registration is not available. Only accept cash

Budget

• 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.

T-Shirt Order

NEW DESIGN Men (adjusted to stay within budget)

• XXXL 20
• XXL 130
• XL 185
• L 185
• M 50
• S 10

Women

• XXXL 5
• XXL 10
• XL 10
• L 10
• M 5

OLD DESIGN Men

• XXL 20
• XL 20
• L 20

Women

• XXXL 5
• XXL 10
• XL 10
• L 10
• M 5

Comparison with last year's information located.