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Difference between revisions of "December 9, 2015"
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* [https://www.dropbox.com/s/0itybmbgcj294hk/2015-10-14%2014.03%20OWASP%20Board%20Meeting.wmv?dl=0 Recording of 14 October 2015 OWASP Board Meeting] | * [https://www.dropbox.com/s/0itybmbgcj294hk/2015-10-14%2014.03%20OWASP%20Board%20Meeting.wmv?dl=0 Recording of 14 October 2015 OWASP Board Meeting] | ||
* [https://www.dropbox.com/s/lv74pa8zzc5wo8x/2015-11-04%2012.05%20OWASP%20Board%20Meeting.wmv?dl=0 Recording of 4 November 2015 OWASP Board Meeting] | * [https://www.dropbox.com/s/lv74pa8zzc5wo8x/2015-11-04%2012.05%20OWASP%20Board%20Meeting.wmv?dl=0 Recording of 4 November 2015 OWASP Board Meeting] | ||
| + | * [https://www.dropbox.com/s/ficrbm5mot9i2ho/2015-12-09%2015.04%20OWASP%20Board%20Meeting.wmv?dl=0 Recording of 9 December 2015 OWASP Board Meeting] | ||
===Time=== | ===Time=== | ||
| Line 25: | Line 26: | ||
=== Meeting Minutes=== | === Meeting Minutes=== | ||
| + | * [https://docs.google.com/document/d/1R73i3wAH1Xqi1urlplpELpn0PiDICimwUeWpO7jT9Ro/edit#heading=h.gjdgxs 9 December 2015 OWASP Board Meeting Minutes] | ||
| + | * [https://docs.google.com/a/owasp.org/document/d/1O4GSk2h1WiDp-PrUmeAMS4f8dByiHEgcaPAEuwix0OA/edit?usp=sharing 18 November 2015 OWASP Board Meeting Minutes] | ||
* [https://docs.google.com/a/owasp.org/document/d/1ElsinXPudIlzpdTBvir9l4VWwodlIG6XR3LjF_Ap9ns/edit?usp=sharing 4 November 2015 OWASP Board Meeting Minutes] | * [https://docs.google.com/a/owasp.org/document/d/1ElsinXPudIlzpdTBvir9l4VWwodlIG6XR3LjF_Ap9ns/edit?usp=sharing 4 November 2015 OWASP Board Meeting Minutes] | ||
* [https://docs.google.com/a/owasp.org/document/d/1iun7xfeJI9vU0rEbIoix46ge1h_kQ_3WqeAG8e2ctPs/edit?usp=sharing 14 October 2015 OWASP Board Meeting Minutes] | * [https://docs.google.com/a/owasp.org/document/d/1iun7xfeJI9vU0rEbIoix46ge1h_kQ_3WqeAG8e2ctPs/edit?usp=sharing 14 October 2015 OWASP Board Meeting Minutes] | ||
| Line 31: | Line 34: | ||
'''''It is a requirement as a board member to fully read all material prior to the start of the meeting''''' | '''''It is a requirement as a board member to fully read all material prior to the start of the meeting''''' | ||
| − | [https:// | + | PLR -- [https://docs.google.com/document/d/1LHK6wXJQVrc_NP_gbYy2wpiuNze32XkoIhFVL7V39i0/edit?usp=sharing DRAFT 2016 Strategic Goals Doc, updated Dec. 4 with proposed budget attached to each goal] |
| + | |||
| + | PLR -- [https://drive.google.com/file/d/0BxjNZI6rYJRKUnZHOHIxMlA4MU0/view?usp=sharing DRAFT 2016 Budget, updated as of Dec. 3] Updates include recommendations from Nov. 18 BoD meeting and link to 2016 Goals | ||
| + | |||
| + | AJV - [http://lists.owasp.org/pipermail/owasp-board/2015-December/016755.html Simon Bennett's project proposal] | ||
| + | |||
| + | AJV - Please read Johanna's non-public e-mail that Board members received on Dec 1, titled "Interacting with volunteers" | ||
AJV - please re-read at least one of your induction books sent to you at the start of your term as an OWASP Board member | AJV - please re-read at least one of your induction books sent to you at the start of your term as an OWASP Board member | ||
* in particular, please review the roles and responsibilities and duties of the Board | * in particular, please review the roles and responsibilities and duties of the Board | ||
* please read the bit about finance, audit, and risk committees | * please read the bit about finance, audit, and risk committees | ||
| + | * Proposal to add an audit committee when new Board roles are elected https://docs.google.com/a/owasp.org/document/d/1YxMu_IrjqfdH3hwDYQCcPJKAyxFImFmIh4WWcovJRsg/edit?usp=sharing | ||
| − | + | PLR -- Please See 'Reports Section' below for monthly status reports from Operations Team | |
= Meeting Agenda = | = Meeting Agenda = | ||
== Call to Order /OWASP Mission == | == Call to Order /OWASP Mission == | ||
* (5 minutes) - Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) | * (5 minutes) - Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) | ||
| + | ** Consent vote to: | ||
| + | *** Approve minutes from November 18, November 4 and October 14, 2015. | ||
| + | *** Approve brand usage action item: [https://docs.google.com/document/d/1Z9oG8w6Wmx60Y1ficncF0XMZbT194esG5B4Pt_GLW7Q/edit the specific proposal] | ||
Actionable Agenda Topics | Actionable Agenda Topics | ||
* (5-10 minutes) - BenchMark Project - Follow up from November Planning call. | * (5-10 minutes) - BenchMark Project - Follow up from November Planning call. | ||
| − | + | ** See [https://docs.google.com/document/d/1_EPVdfM5dNeEch4QW5Yx2YyuSkdnKZR4UkAQ3nTgzjg/edit proposal] to update the project rules. | |
| + | ** See [https://docs.google.com/document/d/1SDQs0b6R8FCD8ThITB4UUv868D9j6q3wGqRmIZfUP0A/edit proposal] to demote the benchmark project. | ||
| + | * (5 minutes) EU Board | ||
| + | ** Acknowledge and confirm the selection of 4 new Board members for OWASP-EU VZW: Tobias Gondrum, Adrian Winckles, Gary Robinson, Maarten Mestdagh | ||
* (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January? | * (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January? | ||
** See [http://lists.owasp.org/pipermail/owasp-board/2015-September/016172.html this thread] for the original proposal. | ** See [http://lists.owasp.org/pipermail/owasp-board/2015-September/016172.html this thread] for the original proposal. | ||
| − | + | * (15 minutes) Nominate / select 2016 Board positions (motioned by TomB on e-mail, seconded by ajv) | |
| − | * ( | ||
* (5 minutes) - AJV - Proposal to establish audit committee, and consider finance and risk committees. See reading material | * (5 minutes) - AJV - Proposal to establish audit committee, and consider finance and risk committees. See reading material | ||
Discussion Topics | Discussion Topics | ||
* (20 minutes) - 2016 Strategic Goals & Budget | * (20 minutes) - 2016 Strategic Goals & Budget | ||
| − | * ( | + | * (15 minutes) - Discussion of Board duties, roles and responsibilities, and improving the effectiveness of future Board meetings ajv |
| − | ** | + | * (15 minutes) - Discussion on Simon Bennett's proposal on how the Board and Foundation communicate and interact with volunteers and projects ajv |
| + | * (10 minutes) - Review final draft budget, Goals statement and metrics. | ||
Misc. Topics (10-15 Minutes) | Misc. Topics (10-15 Minutes) | ||
| − | |||
* (5 min) Review Automation of Project Review & Next Steps - Claudia & Kate | * (5 min) Review Automation of Project Review & Next Steps - Claudia & Kate | ||
* (5 min) 2017 AppSec Planning - Call for Host City like past years? One strong contender already. | * (5 min) 2017 AppSec Planning - Call for Host City like past years? One strong contender already. | ||
| − | * (5 min) Consider paying professionals for the project review task force instead of volunteers here | + | * (5 min) Consider paying professionals for the project review task force instead of volunteers here (added to strategic goal doc) |
==Reports== | ==Reports== | ||
* Executive Director/Operations Update - [ P.Ritchie] | * Executive Director/Operations Update - [ P.Ritchie] | ||
| + | ** Monthly Exec. Director Status report - pending | ||
| + | ** [https://drive.google.com/file/d/0BxjNZI6rYJRKUnZHOHIxMlA4MU0/view?usp=sharing Updated 2016 Budget Forecast-Summary Format-DRAFT as of Dec. 3] | ||
| + | ** [https://drive.google.com/file/d/0BxjNZI6rYJRKeHZ4eElpazNGa3c/view?usp=sharing Detail Financial report including P&L, Balance Sheet and Cash Flow Forecast, Jan-Oct. 2015] | ||
| − | + | * Events Manager - Laura Grau | |
| − | + | ** [https://www.owasp.org/images/5/5d/December_2015_Conference_Manager_Report_-_Google_Docs.pdf Event Manager Status Report, Dec. 2015] | |
| − | ** Director Update - [https://docs.google.com/a/owasp.org/document/d/ | + | ** [https://www.owasp.org/images/e/e8/AppSecUSA2015-Report.pdf Summary Report AppSecUSA-San Francisco 2015] |
| − | + | * Community Manager Update - Noreen Whysel | |
| − | + | ** [https://docs.google.com/a/owasp.org/presentation/d/18uV4G4oXVI-YF8Qeg_YxuneYxe2UowNh6DMCMei5MT8/edit?usp=sharing Strategic Goals 2015 EOY Metrics] | |
| − | + | ** [https://docs.google.com/a/owasp.org/document/d/1-4fIJfiLa8l02Hf1XBMqRYEiY2z6g4qwln-_ZLQ6GIs/edit?usp=sharing Community Manager Update] | |
| + | ** [https://docs.google.com/a/owasp.org/spreadsheets/d/1F2KfikHVtc7nGAdGfso1HCSgpcmjy_IuOAcm3KtjHkk/edit?usp=sharing Social Media Analysis] | ||
| + | * Director Update - [https://docs.google.com/a/owasp.org/document/d/176x_ze5p8zRlcmit-x9NWl0J1_uaWDI1j1av7A7acAI/edit?usp=sharing Kate Hartmann Update] | ||
| + | * Project Coordinator [https://docs.google.com/a/owasp.org/presentation/d/1fKAG8FFkST3n941acXf8UdZgLVOAmO9ARiPIgLaTVac/edit?usp=sharing Claudia Aviles Casanovas Update] | ||
| + | * Membership Update - [https://www.owasp.org/index.php/November_2015_Membership_Report November Membership Report] | ||
| + | * IT Update: | ||
=== Community Initiative Reports === | === Community Initiative Reports === | ||
| Line 78: | Line 101: | ||
==Old Business== | ==Old Business== | ||
All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here] | All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here] | ||
| + | |||
| + | * (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January? | ||
| + | ** See [http://lists.owasp.org/pipermail/owasp-board/2015-September/016172.html this thread] for the original proposal. | ||
| + | * Bylaw updates (Andrew) | ||
| + | * Website Initiative (Matt, Josh, Tom, Paul) | ||
| + | * WIKI Updates | ||
==New Business== | ==New Business== | ||
All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here] | All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here] | ||
| + | |||
| + | |||
| + | ==Tabled Business== | ||
| + | * MK [https://docs.google.com/document/d/1dOzGvMbF_4vRWN1AoYPNfj8UCC-qR1hZUm2f79a0Ohc/edit proposal] around Inclusion Initiative. | ||
| + | * MK [https://docs.google.com/document/d/1KWTChGVzcw2lZopod5xLWWS4Ux9_5wIAPYMU3DBMPRE/edit proposal] around Developer Outreach. | ||
| + | * (5 min) Wiki Contractor Update & Status - Jim M., All | ||
== Action Items== | == Action Items== | ||
Latest revision as of 19:59, 21 December 2015
Dial In Info
Notice of Recording
- Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
- Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
- Recording of 25 September 2015 OWASP Board Meeting
- Recording of 14 October 2015 OWASP Board Meeting
- Recording of 4 November 2015 OWASP Board Meeting
- Recording of 9 December 2015 OWASP Board Meeting
Time
- December 9, 2015 OWASP Board meeting, Start-time is 15:00 - 17:00 PST
For Start Time by region see: http://www.timeanddate.com/worldclock/meetingdetails.html?year=2015&month=12&day=9&hour=23&min=0&sec=0&p1=224&p2=24&p3=263&p4=78&p5=37&p6=102&p7=152
Location
Teleconference Information:
https://www3.gotomeeting.com/join/861328838
International Toll Free Calling Information
Attendance Tracker
Board Meeting Attendance Tracker
Meeting Minutes
- 9 December 2015 OWASP Board Meeting Minutes
- 18 November 2015 OWASP Board Meeting Minutes
- 4 November 2015 OWASP Board Meeting Minutes
- 14 October 2015 OWASP Board Meeting Minutes
Reading Material
It is a requirement as a board member to fully read all material prior to the start of the meeting
PLR -- DRAFT 2016 Strategic Goals Doc, updated Dec. 4 with proposed budget attached to each goal
PLR -- DRAFT 2016 Budget, updated as of Dec. 3 Updates include recommendations from Nov. 18 BoD meeting and link to 2016 Goals
AJV - Simon Bennett's project proposal
AJV - Please read Johanna's non-public e-mail that Board members received on Dec 1, titled "Interacting with volunteers"
AJV - please re-read at least one of your induction books sent to you at the start of your term as an OWASP Board member
- in particular, please review the roles and responsibilities and duties of the Board
- please read the bit about finance, audit, and risk committees
- Proposal to add an audit committee when new Board roles are elected https://docs.google.com/a/owasp.org/document/d/1YxMu_IrjqfdH3hwDYQCcPJKAyxFImFmIh4WWcovJRsg/edit?usp=sharing
PLR -- Please See 'Reports Section' below for monthly status reports from Operations Team
Meeting Agenda
Call to Order /OWASP Mission
- (5 minutes) - Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed)
- Consent vote to:
- Approve minutes from November 18, November 4 and October 14, 2015.
- Approve brand usage action item: the specific proposal
- Consent vote to:
Actionable Agenda Topics
- (5-10 minutes) - BenchMark Project - Follow up from November Planning call.
- (5 minutes) EU Board
- Acknowledge and confirm the selection of 4 new Board members for OWASP-EU VZW: Tobias Gondrum, Adrian Winckles, Gary Robinson, Maarten Mestdagh
- (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
- See this thread for the original proposal.
- (15 minutes) Nominate / select 2016 Board positions (motioned by TomB on e-mail, seconded by ajv)
- (5 minutes) - AJV - Proposal to establish audit committee, and consider finance and risk committees. See reading material
Discussion Topics
- (20 minutes) - 2016 Strategic Goals & Budget
- (15 minutes) - Discussion of Board duties, roles and responsibilities, and improving the effectiveness of future Board meetings ajv
- (15 minutes) - Discussion on Simon Bennett's proposal on how the Board and Foundation communicate and interact with volunteers and projects ajv
- (10 minutes) - Review final draft budget, Goals statement and metrics.
Misc. Topics (10-15 Minutes)
- (5 min) Review Automation of Project Review & Next Steps - Claudia & Kate
- (5 min) 2017 AppSec Planning - Call for Host City like past years? One strong contender already.
- (5 min) Consider paying professionals for the project review task force instead of volunteers here (added to strategic goal doc)
Reports
- Executive Director/Operations Update - [ P.Ritchie]
- Monthly Exec. Director Status report - pending
- Updated 2016 Budget Forecast-Summary Format-DRAFT as of Dec. 3
- Detail Financial report including P&L, Balance Sheet and Cash Flow Forecast, Jan-Oct. 2015
- Events Manager - Laura Grau
- Community Manager Update - Noreen Whysel
- Director Update - Kate Hartmann Update
- Project Coordinator Claudia Aviles Casanovas Update
- Membership Update - November Membership Report
- IT Update:
Community Initiative Reports
Old Business
All active board proposals are listed here
- (5 minutes) - Josh Sokol- Proposal to Eliminate "At Large" Board Positions. Is this now 'tabled', or to be opened again in January?
- See this thread for the original proposal.
- Bylaw updates (Andrew)
- Website Initiative (Matt, Josh, Tom, Paul)
- WIKI Updates
New Business
All active board proposals are listed here
Tabled Business
- MK proposal around Inclusion Initiative.
- MK proposal around Developer Outreach.
- (5 min) Wiki Contractor Update & Status - Jim M., All
Action Items
Announcements
Adjournment
- Next meeting date/time:
