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Difference between revisions of "Global Conferences Committee"

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• [mailto:[email protected] Lucas Ferreira] (Brazil)
 
• [mailto:[email protected] Lucas Ferreira] (Brazil)
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Date: December 16 12 Noon EST
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Present: Mark, Kate, John, Dave, Matt
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Absent: Lucas, Wayne, Dhruv, Eoin
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{| class="prettytable"
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| <center>'''Decisions'''</center>
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| OWASP will pursue a training road show under the direction of the conferences committee. Goal will be to set up 4-5 global locations for training events.
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| Revenue split with trainers will be 2/3 OWASP/Trainers. OWASP will provide: facility, marketing, registration, catering. Trainer will provide: Trainer, Travel, Training materials
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| AppSec US 2010 – Irvine is preferred choice due to costs, however event can not be scheduled on a weekend.
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| EasyChair.org will be added to the conference tool kit
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{| class="prettytable"
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| <center>'''Open Action Item/Issue'''</center>
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| <center>'''Owner'''</center>
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| <center>'''Due'''</center>
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| Goal for launch of training program will be in NY/NJ in the spring
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| Kate/All
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| 04/30/10
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| Need to launch a CFT for the training program
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| Mark
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| 02/15/10
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| Need to find out if dates are flexible for Irvine proposal to allow for conference to be held during the week
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| Kate
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| 12/31/09
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| 2011 Call for Conferences
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| Mark
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| Easychair.org will be added to the conference toolkit. Description of how it works and how to use it will be posted along with the links
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| John
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| 12/31/09
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| Need to identify long term speaker database
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| Group Research
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| Next call
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| Need to connect with education committee regarding training
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| Kate
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| 12/31/09
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| 1 CRM is being set up to track all organizational supporters and their contributions to events. Ongoing process.
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| ongoing
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Revision as of 01:30, 12 January 2010

The Global Conferences Committee was created during the OWASP EU Summit in Portugal 2008. The primary purpose of this Global Conferences Committee is: determine location, frequency and to oversee and direct global conferences, speakers and training.

Committee 2009 Plan

Conference Committee (Board Member Rep: Eoin Keary)

• Kate Hartmann (U.S.)

• Wayne Huang (Taiwan)

• Dhruv Soi (India)

• Mark Bristow (U.S)

• John Wilander (Sweden)

• Lucas Ferreira (Brazil)


Date: December 16 12 Noon EST

Present: Mark, Kate, John, Dave, Matt

Absent: Lucas, Wayne, Dhruv, Eoin


Decisions
OWASP will pursue a training road show under the direction of the conferences committee. Goal will be to set up 4-5 global locations for training events.
Revenue split with trainers will be 2/3 OWASP/Trainers. OWASP will provide: facility, marketing, registration, catering. Trainer will provide: Trainer, Travel, Training materials
AppSec US 2010 – Irvine is preferred choice due to costs, however event can not be scheduled on a weekend.
EasyChair.org will be added to the conference tool kit
Open Action Item/Issue
Owner
Due
Goal for launch of training program will be in NY/NJ in the spring Kate/All 04/30/10
Need to launch a CFT for the training program Mark 02/15/10
Need to find out if dates are flexible for Irvine proposal to allow for conference to be held during the week Kate 12/31/09
2011 Call for Conferences Mark
Easychair.org will be added to the conference toolkit. Description of how it works and how to use it will be posted along with the links John 12/31/09
Need to identify long term speaker database Group Research Next call
Need to connect with education committee regarding training Kate 12/31/09
1 CRM is being set up to track all organizational supporters and their contributions to events. Ongoing process. Kate ongoing
2
3
Closed Action Item/Issue
Owner
Due


December 3, 2009 - Call - present, Mark, John, Wayne, Kate

Welcome new commitee members: John Wilander, Sweden; and Lucas Ferreira, Brazil

Deadline for AppSec US conference proposal is 12/31/2009

China Event: Wayne is working with several folks in the China region to finalize the plans for the event. Committee needs Budget and details of event planning by 12/31/09. Proposed date for the event is in April.

Mark Bristow will create and attach narrative explination of the budget tool. He is also working on Budget tool 2.0 based on experiences from AppSec DC.

Trainer split needs to be adjusted to a 40/60 split. However, these numbers may be adjusted if the organization moves forward with a "training road show" program. In this case, the split will adjust based on the level of assistance the foundation would provide to the trainiers. This program needs to be developed.

2010 Conferences will be posted by quarter until definate dates for the events become available. Goal is to identify recourring regional events and 4 global events (U.S. - North America, South America, Europe, and Asia/Pacific) annually.

Still waiting on proposal from CA for AppSec US

Training road show - goal of this program would be to facilitate 2 day training programs in major cities around the globe. These training would be IN ADDITION to the training offered with conferences. Purpose would be to become "body of knowledge" in the AppSec community without endorcing a certification program. Kate to coordinate a GCC meeting with the GEC to discuss the program. Items to be reviewed would include: trainer database? trainer scores? revenue and expense split? frequency? locations? outreach?

Clarification on OOTM funds: OOTM is NOT to be used for events that are charging and admission. If the conference decides to fly in speakers and provide assistance for their travel and/or accomodations, then this would come from the conference budget

Meeting schedule will be every other Thursday at 12Noon EST. Next meeting will be Thursday, December 17, 12 noon EST Agenda for 12/17/09 Call


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Deliverables & Tasks(DRAFT)

Below you can find the timeline of tasks, deliverables and objectives the committee has.

Task Deadline Type Status Description Who
Establish standard Guidelines for conference chairs to follow when planning events - "how to host a conference" A.S.A.P (March 14) Wiki Ongoing Update the Wiki "How to host a conference" page to reflect practical instructions for chapter leads and conference coordinators to follow when planning an event. This must include timelines and budget. All (Mark/Budget, Dhruv/sponsorship, Steve/speaker, Wayne/venue)
Budget package March 31 .xls In Process, Alpha Release Create an .xls worksheet for conference planners for budgeting. Budgets for events need to be submitted prior to the foundation approval. Conference Budget Planning Tool Mark
Sponsorship Package March 20 Document In Progress Update and modify the OWASP standard sponsorship offerings. (i.e. sponsorship levels and benefits) This document can be converted to a PDF file to be used by all conference planners to submit to potential sponsors for their event. Document will list benefits of all sponsorship levels to ensure consistance and ease of event planning (tech expo, vendors, etc) Wayne
Speaker Pool March 27 Wiki In Progress Identify conference speakers and develop library or list of availability. Previous speakers will have submitted slides and presentation decks from talks Call for papers and Call for training Steve
Contract Negotiation Guidelines March 27 Wiki In Progress Establish key contract points for conference planners to negotiate when setting up the contract with the venue. This will include food, video, space, security, times, projection, etc) Dhruv
Conference planning tool April 30 Global In Progress Review effectiveness of current conference registration tool (Cvent) and explore options for 2010. Recommend to Board a plan for transition in May Board meeting. Kate with input from all

Resources

Other people who have taken active roles in Global OWASP Conferences in the past

USA: Dave Wichers, Aspect Security

USA: Tom Brennan, WhiteHat Security

USA.: Kate Hartmann, OWASP Foundation

Europe: Sebastien Deleersnyder, Telindus

Europe Refereed Papers Chair: Frank Piessens, KU Leuven

Europe 2010 Sweden: John Wilander, Omegapoint

Israel: Ofer Shezaf, Breach Security

India Co-Chairs: Dhruv Soi, Torrid Networks and Puneet Mehta, SDG Corp

Taiwan: Wayne Huang, Armorize

Meetings:

January 9th 10am

January 23 10am

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