This site is the archived OWASP Foundation Wiki and is no longer accepting Account Requests.
To view the new OWASP Foundation website, please visit https://owasp.org

Difference between revisions of "Summit 2013/selection process"

From OWASP
Jump to: navigation, search
 
(2 intermediate revisions by the same user not shown)
Line 1: Line 1:
 +
Planning began with the [[Global Conferences Committee]] in August of 2011
  
−
All discussions for the summit can be found in the [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/ summit Google group]
 
  
−
Planning began with the [[Global Conferences Committee]] in August of 2011
+
[https://docs.google.com/spreadsheet/ccc?key=0AsFE6Oyqbn2cdERZTWFtemZNc0E4eHJrbHFxOUpCcFE Initial budget] (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011.  More details on the event budget can be found [[Summit 2013/budget|here]].  This was used to set realistic boundaries on the summit venue selection process
 +
 
  
−
[https://docs.google.com/spreadsheet/ccc?key=0AsFE6Oyqbn2cdERZTWFtemZNc0E4eHJrbHFxOUpCcFE Initial budget] was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011.
+
A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/618518c3fd1f769e?hl=en# December 12th 2011].
−
* (please note, this budget only represents OWASP's costs and does not factor in ticket sales)
 
−
* The second option was budgeted by the board
 
−
* This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 individuals
 
−
* The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay)
 
−
* This option assumes we can retain $50,000 in sponsorship dollars
 
  
−
A call for volunteers to join the core team was posted to the OWASP Leaders mailing list on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/618518c3fd1f769e?hl=en# December 12th 2011].
 
  
 
The first planning meeting was held on January 16th ([https://docs.google.com/a/owasp.org/document/d/1DdnP1vh77ls1O8f6FOFD3zmztiZEpAnqcg_mDCdaNQ0/ meeting minutes])
 
The first planning meeting was held on January 16th ([https://docs.google.com/a/owasp.org/document/d/1DdnP1vh77ls1O8f6FOFD3zmztiZEpAnqcg_mDCdaNQ0/ meeting minutes])
  
−
*An open request for proposals was sent out on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/dea80f8f1517a5a1/c9e6c39ab3f92117?hl=en&lnk=gst&q=rfp#c9e6c39ab3f92117 January 31st 2012] and the RFP was open until February 29th 2012.
+
== Selection Process ==
−
**The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
+
An open request for proposals was sent out on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/dea80f8f1517a5a1/c9e6c39ab3f92117?hl=en&lnk=gst&q=rfp#c9e6c39ab3f92117 January 31st 2012] and the RFP was open until February 29th 2012.
−
**The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
+
*The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
−
**10 proposals were received
+
*The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
−
**Summit proposals were collected and a [https://docs.google.com/a/owasp.org/spreadsheet/ccc?key=0AsFE6Oyqbn2cdDZUVFdwZ2hoY0VPcXFMSVcxTU91Zmc comparison of the financials] was created
+
*10 proposals were received
−
***Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
+
*Summit proposals were collected and a [https://docs.google.com/a/owasp.org/spreadsheet/ccc?key=0AsFE6Oyqbn2cdDZUVFdwZ2hoY0VPcXFMSVcxTU91Zmc comparison of the financials] was created
−
*** The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.  
+
**Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
−
*** Estimates were inclusive of travel
+
** The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.  
−
*** Average cost per attendee for all proposals was $2,530.29 (est)
+
** Estimates were inclusive of travel
−
*** The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
+
** Average cost per attendee for all proposals was $2,530.29 (est)
−
*** The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
+
** The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
−
*** The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
+
** The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
−
**An initial vote to down select the venues to a more manageable level was conducted on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/bb6589bc2db1d9cc March 2nd 2012]
+
** The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
 +
** For comparison, the average cost per attendee at the 2011 Summit was $2,269.67
 +
 
 +
An initial vote to down select the venues to a more manageable level was conducted on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/bb6589bc2db1d9cc March 2nd 2012]
 +
 
 +
A final vote was conducted by the volunteer summit planning team on March 12th 2012
 +
 
 +
The [[Global Conferences Committee]] provided unanimus consent of the planning team selection at it's meeting on [https://docs.google.com/a/owasp.org/document/d/1BUebW1BDQyOo8m_wHT-b-OaLXJPk3WBJfuVfiO3IksI March 14th 2012]

Latest revision as of 17:41, 20 March 2012

Planning began with the Global Conferences Committee in August of 2011


Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011. More details on the event budget can be found here. This was used to set realistic boundaries on the summit venue selection process


A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on December 12th 2011.


The first planning meeting was held on January 16th (meeting minutes)

Selection Process

An open request for proposals was sent out on January 31st 2012 and the RFP was open until February 29th 2012.

  • The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
  • The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
  • 10 proposals were received
  • Summit proposals were collected and a comparison of the financials was created
    • Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
    • The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.
    • Estimates were inclusive of travel
    • Average cost per attendee for all proposals was $2,530.29 (est)
    • The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
    • The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
    • The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
    • For comparison, the average cost per attendee at the 2011 Summit was $2,269.67

An initial vote to down select the venues to a more manageable level was conducted on March 2nd 2012

A final vote was conducted by the volunteer summit planning team on March 12th 2012

The Global Conferences Committee provided unanimus consent of the planning team selection at it's meeting on March 14th 2012

Retrieved from "https://wiki.owasp.org/index.php?title=Summit_2013/selection_process&oldid=126607"