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Difference between revisions of "Summit 2013/selection process"
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[https://docs.google.com/spreadsheet/ccc?key=0AsFE6Oyqbn2cdERZTWFtemZNc0E4eHJrbHFxOUpCcFE Initial budget] (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011. | [https://docs.google.com/spreadsheet/ccc?key=0AsFE6Oyqbn2cdERZTWFtemZNc0E4eHJrbHFxOUpCcFE Initial budget] (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011. | ||
* The second option was budgeted by the board | * The second option was budgeted by the board | ||
| − | * This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 | + | * This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 members (roughly 100 attendees paid by OWASP) |
* The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay) | * The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay) | ||
* This option assumes we can retain $50,000 in sponsorship dollars | * This option assumes we can retain $50,000 in sponsorship dollars | ||
| − | A call for volunteers to join the core team was posted to the OWASP Leaders mailing list on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/618518c3fd1f769e?hl=en# December 12th 2011]. | + | A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on [https://groups.google.com/a/owasp.org/group/owasp-summit-2013/browse_thread/thread/618518c3fd1f769e?hl=en# December 12th 2011]. |
The first planning meeting was held on January 16th ([https://docs.google.com/a/owasp.org/document/d/1DdnP1vh77ls1O8f6FOFD3zmztiZEpAnqcg_mDCdaNQ0/ meeting minutes]) | The first planning meeting was held on January 16th ([https://docs.google.com/a/owasp.org/document/d/1DdnP1vh77ls1O8f6FOFD3zmztiZEpAnqcg_mDCdaNQ0/ meeting minutes]) | ||
Revision as of 15:51, 19 March 2012
All discussions for the summit can be found in the summit Google group
Planning began with the Global Conferences Committee in August of 2011
Initial budget (please note, this budget only represents OWASP's costs and does not factor in ticket sales) was reviewed by the OWASP Board at an in-person meeting at AppSec USA on September 20th 2011.
- The second option was budgeted by the board
- This option sponsors attendance of OWASP Leadership (Board and Committees), OWASP Employees and 50 members (roughly 100 attendees paid by OWASP)
- The option plans for a total expenditure of $250,000 (note, this is not the total cost of the event, just the portion OWASP will pay)
- This option assumes we can retain $50,000 in sponsorship dollars
A call for volunteers to join the core planning team was posted to the OWASP Leaders mailing list on December 12th 2011.
The first planning meeting was held on January 16th (meeting minutes)
- An open request for proposals was sent out on January 31st 2012 and the RFP was open until February 29th 2012.
- The RFP took into consideration the venue atmosphere direct costs, food & beverage, Internet connection and Audio/Video
- The RFP assumed 300 attendees and included breakfast, lunch, dinner, lodging, meeting facilities and networking.
- 10 proposals were received
- Summit proposals were collected and a comparison of the financials was created
- Travel costs were estimated by OWASP's contract travel company Seagle travel using notional attendees based on OWASP membership data
- The costs in the spreadsheet calculate the estimated TOTAL cost for the event, not OWASP's portion and do not factor in ticket sales.
- Estimates were inclusive of travel
- Average cost per attendee for all proposals was $2,530.29 (est)
- The cheapest was Royal Holloway of London at $1,938.04/attendee (est)
- The most expensive was the Park Hyatt Aviara at $3,123.54/attendee (est)
- The Liberty of the Seas option was $2,137.34/attendee (est), $199.30 more expensive per person than the cheapest option.
- An initial vote to down select the venues to a more manageable level was conducted on March 2nd 2012
