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Staff-Projects/DefCon 27 Event

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Revision as of 19:35, 12 July 2019 by Lisa.jones (talk | contribs) (Milestones: updated milestones)

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Overview

DEFCON 27 Hacking Conference

  • When: August 8-11, 2019
  • Vendor Room Hours are:
    • Aug. 8th - Thursday SETUP ONLY
      • 9 am Vendor Setup Available - 9 pm Room Closes
    • Aug. 9 & 10 - Friday and Saturday
      • Vendors can enter at 9 am
      • 10 am to 7 pm Doors Open to Attendees
    • Aug. 11th - Sunday
      • Vendors can enter at 9 am
      • 10 am - 3 pm Doors Open to Attendees
      • 4 PM Tax Paperwork Due
      • 8 PM Load Out Complete
  • Where: Paris, Bally's, & Planet Hollywood, Las Vegas
  • OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

Goals

Community Outreach initiative

Milestones

  • 2019-02-28, DONE - Vendor application submitted [Lisa]
  • 2019-03-30, DONE - Granted approval of vendor application by [DEFCON NO confirmation provided just email]
  • 2019-04-01, DONE - Submitted a proposed budget for the event for approval [Lisa]
  • 2019-04-04, DONE - Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
  • 2019-06-14, Art Due from Artist [Jon McCoy]
  • 2019-06-14, DONE - Second invoice for balance due t-shirt artwork processed for payment OSD-2502[Approved 6/17/2019]
  • 2019-06-14, DONE - Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
  • 2019-06-27, DONE - Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa]
  • 2019-06-28, DONE - Dragongraphics invoice entered for payment OSD-2542
  • 2019-07-01, Final Art selected [DONE- T-shirt approved 6/17/19] HANDOUTS?
  • 2019-07-10, DONE - with Mike for final approval and payment w/Sticker Giant 7/12/2019
  • 2019-07-12, DONE - OSD-2586 3rd invoice for sticker artwork with Mike for approval for payment
  • 2019-07-12 - WAITING IN HANDOUTS [Johnathan}
  • 2019-08-08, DEFCON Booth Move-in
  • Volunteers identified - Board Members attending

Badge Plan

9 Badges were purchased by the Foundation - Jon responsible to staff the booth.

  • Conference/Exhibition Pass: Jim Manico
  • Conference/Exhibition Pass: DAY 1 VOLUNTEER
  • Conference/Exhibition Pass: DAY 2 VOLUNTEER
  • Conference/Exhibition Pass: DAY 2 VOLUNTEER
  • Conference/Exhibition Pass: DAY 3 VOLUNTEER
  • Conference/Exhibition Pass: DAY 3 VOLUNTEER
  • Conference/Exhibition Pass: Staff/Harold
  • Conference/Exhibition Pass: Staff/Mike

Leadership

  • Lisa Jones [OWASP Staff]
  • Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
  • Jon McCoy [OWASP Member [email protected]g] requested approval from the board to do the event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

  • Name: DEFCON 27
  • URL: https://www.defcon.org/index.html
  • Cash at the door- $300.00
  • Exhibition Information: Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for logistical assistance with receiving and picking up vendor booth event materials.
  • 2019-06-27, Janet Whitaker[[email protected]] from DefCon responded that Booth numbers not available yet. They are behind we should find out the first week in July sometime.

Registration is not available. Only accept cash

Budget

Quantity Expenses:
Artwork for t-shirt & stickers $3,500
1 Booth 8X8 $1,100
Power $250
Internet $400
Tickets 6 Board & 2 staff $2,700
750 t-shirts & printing (<$8 per) $6000
1 table cloth $275
Stickers / print on both sides $1,000
Flyers estimate - Hand out? $350
Est. Packing & Handling fees $100
2 Staff travel & expenses $5,000
9 Board Hotel Accommodations $2,400
5 Travel Assistance Grant $1,000 $5,000
25 Global AppSec Vouchers to 1st 25 Woman to donate 20,000
Total 48,075
  • 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.

T-Shirt Order

NEW DESIGN Men (adjusted to stay within budget)

  • XXXL 20
  • XXL 130
  • XL 185
  • L 185
  • M 50
  • S 10

Women

  • XXXL 5
  • XXL 10
  • XL 10
  • L 10
  • M 5

OLD DESIGN Men

  • XXL 20
  • XL 20
  • L 20

Women

  • XXXL 5
  • XXL 10
  • XL 10
  • L 10
  • M 5

Comparison with last year's information located.