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Difference between revisions of "Staff-Projects/DefCon 27 Event"
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Lisa.jones (talk | contribs) (→Milestones: updates) (Tag: Visual edit) |
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*** 9 am Vendor Setup Available - 9 pm Room Closes | *** 9 am Vendor Setup Available - 9 pm Room Closes | ||
** '''''Aug. 9 & 10''''' - Friday and Saturday | ** '''''Aug. 9 & 10''''' - Friday and Saturday | ||
| − | *** Vendors can enter at | + | *** Vendors can enter at 9 am |
*** 10 am to 7 pm Doors Open to Attendees | *** 10 am to 7 pm Doors Open to Attendees | ||
** '''''Aug. 11th''''' - Sunday | ** '''''Aug. 11th''''' - Sunday | ||
| − | *** Vendors can enter at | + | *** Vendors can enter at 9 am |
*** 10 am - 3 pm Doors Open to Attendees | *** 10 am - 3 pm Doors Open to Attendees | ||
*** 4 PM Tax Paperwork Due | *** 4 PM Tax Paperwork Due | ||
| Line 31: | Line 31: | ||
= Milestones = | = Milestones = | ||
| − | * 2019-02-28, [https://drive.google.com/open?id=14fH4iiMoo1XBCjKWoteQ_q9UL5EIxQ2GaQS_bB8U Vendor application] submitted [Lisa] | + | * 2019-02-28, DONE - [https://drive.google.com/open?id=14fH4iiMoo1XBCjKWoteQ_q9UL5EIxQ2GaQS_bB8U Vendor application] submitted [Lisa] |
| − | * 2019-03-30, Granted approval of vendor application by [DEFCON NO confirmation provided just email] | + | * 2019-03-30, DONE - Granted approval of vendor application by [DEFCON NO confirmation provided just email] |
| − | * 2019-04-01, Submitted a proposed budget for the event for approval [Lisa] | + | * 2019-04-01, DONE - Submitted a proposed budget for the event for approval [Lisa] |
| − | * 2019-04-04, Booth invoice submitted for payment [https://owasporg.atlassian.net/browse/OSD-2318 OSD-2318] payment sent ACH April 17, 2019 [Lisa/Mike/Virtual] | + | * 2019-04-04, DONE - Booth invoice submitted for payment [https://owasporg.atlassian.net/browse/OSD-2318 OSD-2318] payment sent ACH April 17, 2019 [Lisa/Mike/Virtual] |
* 2019-06-14, Art Due from Artist [Jon McCoy] | * 2019-06-14, Art Due from Artist [Jon McCoy] | ||
** [https://drive.google.com/drive/u/0/folders/1G-L3xrh_3MvkeB_VKZgvVR5dxdJT3gib DEFCON 26 Artwork] (2018 historical data) | ** [https://drive.google.com/drive/u/0/folders/1G-L3xrh_3MvkeB_VKZgvVR5dxdJT3gib DEFCON 26 Artwork] (2018 historical data) | ||
| − | * 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment | + | * 2019-06-14, DONE - Second invoice for balance due t-shirt artwork processed for payment [https://owasporg.atlassian.net/browse/OSD-2502 OSD-2502][Approved 6/17/2019] |
| − | * 2019-06-14, Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth | + | * 2019-06-14, DONE - Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth |
| − | * 2019-06-27, Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa] | + | * 2019-06-27, DONE - Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa] |
| − | * 2019-06-28, Dragongraphics invoice entered for payment [https://owasporg.atlassian.net/browse/OSD-2542 OSD-2542] | + | * 2019-06-28, DONE - Dragongraphics invoice entered for payment [https://owasporg.atlassian.net/browse/OSD-2542 OSD-2542] |
| − | * 2019-07-01, Final Art selected | + | * 2019-07-01, Final Art selected [DONE- T-shirt approved 6/17/19] STILL WAITING ON STICKER NEW ARTWORK & HANDOUTS |
* 2019-07-10, Flyers(handouts) & sticker ordered [Lisa] | * 2019-07-10, Flyers(handouts) & sticker ordered [Lisa] | ||
* 2019-08-08, DEFCON Booth Move-in | * 2019-08-08, DEFCON Booth Move-in | ||
| Line 47: | Line 47: | ||
= Badge Plan = | = Badge Plan = | ||
| − | 9 Badges were purchased by the Foundation | + | 9 Badges were purchased by the Foundation - Jon responsible to staff the booth. (I think he has 2) |
* Conference/Exhibition Pass: DAY 1 VOLUNTEER | * Conference/Exhibition Pass: DAY 1 VOLUNTEER | ||
| Line 63: | Line 63: | ||
* Lisa Jones [OWASP Staff] | * Lisa Jones [OWASP Staff] | ||
* Mike McCamon [Execitive Director of OWASP Foundation - Approval authority] | * Mike McCamon [Execitive Director of OWASP Foundation - Approval authority] | ||
| − | * Jon McCoy [OWASP Member [email protected]] requested approval from the board to do | + | * Jon McCoy [OWASP Member [email protected]] requested approval from the board to do the event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event) |
[[Category:Staff Projects]] | [[Category:Staff Projects]] | ||
| Line 72: | Line 72: | ||
* URL: https://www.defcon.org/index.html | * URL: https://www.defcon.org/index.html | ||
* Cash at the door- $300.00 | * Cash at the door- $300.00 | ||
| − | * Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for [https://drive.google.com/open?id=13WgEk6sUq430ib6uNNQtwPqSGaWZH7YM logistical assistance] with receiving and picking up vendor booth event materials. | + | * Exhibition Information: Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for [https://drive.google.com/open?id=13WgEk6sUq430ib6uNNQtwPqSGaWZH7YM logistical assistance] with receiving and picking up vendor booth event materials. |
| + | * 2019-06-27, Janet Whitaker[[email protected]] from DefCon responded that Booth numbers not available yet. They are behind we should find out the first week in July sometime. | ||
= Registration is not available. Only accept cash = | = Registration is not available. Only accept cash = | ||
Revision as of 16:49, 1 July 2019
Overview
DEFCON 27 Hacking Conference
- When: August 8-11, 2019
- Vendor Room Hours are:
- Aug. 8th - Thursday SETUP ONLY
- 9 am Vendor Setup Available - 9 pm Room Closes
- Aug. 9 & 10 - Friday and Saturday
- Vendors can enter at 9 am
- 10 am to 7 pm Doors Open to Attendees
- Aug. 11th - Sunday
- Vendors can enter at 9 am
- 10 am - 3 pm Doors Open to Attendees
- 4 PM Tax Paperwork Due
- 8 PM Load Out Complete
- Aug. 8th - Thursday SETUP ONLY
- Where: Paris, Bally's, & Planet Hollywood, Las Vegas
- OWASP Board requested and approved the conference
Three volunteers at the booth at all times
Project Links
Event Link: https://www.defcon.org/index.html
Tickets are $300 CASH at the door.
Goals
Community Outreach initiative
Milestones
- 2019-02-28, DONE - Vendor application submitted [Lisa]
- 2019-03-30, DONE - Granted approval of vendor application by [DEFCON NO confirmation provided just email]
- 2019-04-01, DONE - Submitted a proposed budget for the event for approval [Lisa]
- 2019-04-04, DONE - Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
- 2019-06-14, Art Due from Artist [Jon McCoy]
- DEFCON 26 Artwork (2018 historical data)
- 2019-06-14, DONE - Second invoice for balance due t-shirt artwork processed for payment OSD-2502[Approved 6/17/2019]
- 2019-06-14, DONE - Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
- 2019-06-27, DONE - Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa]
- 2019-06-28, DONE - Dragongraphics invoice entered for payment OSD-2542
- 2019-07-01, Final Art selected [DONE- T-shirt approved 6/17/19] STILL WAITING ON STICKER NEW ARTWORK & HANDOUTS
- 2019-07-10, Flyers(handouts) & sticker ordered [Lisa]
- 2019-08-08, DEFCON Booth Move-in
- Volunteers identified - Board Members attending
Badge Plan
9 Badges were purchased by the Foundation - Jon responsible to staff the booth. (I think he has 2)
- Conference/Exhibition Pass: DAY 1 VOLUNTEER
- Conference/Exhibition Pass: DAY 1 VOLUNTEER
- Conference/Exhibition Pass: DAY 2 VOLUNTEER
- Conference/Exhibition Pass: DAY 2 VOLUNTEER
- Conference/Exhibition Pass: DAY 3 VOLUNTEER
- Conference/Exhibition Pass: DAY 3 VOLUNTEER
- Conference/Exhibition Pass: Staff/Harold
- Conference/Exhibition Pass: Staff/Mike
- Conference/Exhibition Pass:
Leadership
- Lisa Jones [OWASP Staff]
- Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
- Jon McCoy [OWASP Member [email protected]] requested approval from the board to do the event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)
Name & URLs
- Name: DEFCON 27
- URL: https://www.defcon.org/index.html
- Cash at the door- $300.00
- Exhibition Information: Vendors must stay at Bally's or Paris Hotels in order to take advantage of the packaging center for logistical assistance with receiving and picking up vendor booth event materials.
- 2019-06-27, Janet Whitaker[[email protected]] from DefCon responded that Booth numbers not available yet. They are behind we should find out the first week in July sometime.
Registration is not available. Only accept cash
Budget
| Quantity | Expenses: | |
| Artwork for t-shirt & stickers | $3,500 | |
| 1 | Booth 8X8 | $1,100 |
| Power | $250 | |
| Internet | $400 | |
| Tickets 6 Board & 2 staff | $2,700 | |
| 750 | t-shirts & printing (<$8 per) | $6000 |
| 1 | table cloth | $275 |
| Stickers / print on both sides | $1,000 | |
| Flyers estimate - Hand out? | $350 | |
| Est. | Packing & Handling fees | $100 |
| 2 | Staff travel & expenses | $5,000 |
| 9 | Board Hotel Accommodations | $2,400 |
| 5 | Travel Assistance Grant $1,000 | $5,000 |
| 25 | Global AppSec Vouchers to 1st 25 Woman to donate | 20,000 |
| Total | 48,075 |
- 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.
T-Shirt Order
NEW DESIGN Men (adjusted to stay within budget)
- XXXL 20
- XXL 130
- XL 185
- L 185
- M 50
- S 10
Women
- XXXL 5
- XXL 10
- XL 10
- L 10
- M 5
OLD DESIGN Men
- XXL 20
- XL 20
- L 20
Women
- XXXL 5
- XXL 10
- XL 10
- L 10
- M 5
Comparison with last year's information located.
