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Difference between revisions of "Staff-Projects/DefCon 27 Event"

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(Budget)
(Milestones)
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** [https://drive.google.com/drive/u/0/folders/1G-L3xrh_3MvkeB_VKZgvVR5dxdJT3gib DEFCON 26 Artwork] (2018 historical data)  
 
** [https://drive.google.com/drive/u/0/folders/1G-L3xrh_3MvkeB_VKZgvVR5dxdJT3gib DEFCON 26 Artwork] (2018 historical data)  
 
* 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment  
 
* 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment  
* 2019-06-14, Printer contacted
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* 2019-06-14, Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
 
* 2019-07-01, Final Art selected
 
* 2019-07-01, Final Art selected
 
* 2019-07-10, Shirts and sticker ordered [Lisa]
 
* 2019-07-10, Shirts and sticker ordered [Lisa]

Revision as of 19:46, 18 June 2019

Overview

DEFCON 27 Hacking Conference

  • When: August 8-11, 2019
  • Vendor Room Hours are:
    • Aug. 8th - Thursday SETUP ONLY
      • 9 am Vendor Setup Available - 9 pm Room Closes
    • Aug. 9 & 10 - Friday and Saturday
      • 9 AM Vendor Setup Available
      • 10 am to 7 pm Doors Open to Attendees
    • Aug. 11th - Sunday
      • 9 am Vendor Setup Available
      • 10 am - 3 pm Doors Open to Attendees
      • 4 PM Tax Paperwork Due
      • 8 PM Load Out Complete
  • Where: Paris, Bally's, & Planet Hollywood, Las Vegas
  • OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

https://www.defcon.org/index.html

Goals

Community Outreach initiative

Milestones

  • 2019-02-28, Vendor application submitted [Lisa] DONE
  • 2019-03-30, Granted approval of vendor application by [DEFCON NO confirmation provided just email]
  • 2019-04-01, Submitted a proposed budget for the event for approval [Lisa]
  • 2019-04-04, Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
  • 2019-06-14, Art Due from Artist [Jon McCoy]
  • 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment
  • 2019-06-14, Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
  • 2019-07-01, Final Art selected
  • 2019-07-10, Shirts and sticker ordered [Lisa]
  • 2019-08-08, DEFCON Booth Move-in
  • Volunteers identified - Board Members attending

Leadership

  • Lisa Jones and Mike McCamon [OWASP Staff]
  • Jon McCoy [[email protected]] requested approval from the board to do event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

Registration

Registration is not available. Only accept cash

Budget

Quantity Expenses:
2 Artwork for t-shirt & stickers $3,500.00
1 Booth 8X8 $1,100.00
Power $250.00
Internet $400.00
9 Volunteer tickets (9X$300 est.) 6 Board & 2 staff $2,700.00
1,400 t-shirts & printing $11,500.00
1 table cloth $275.00
2,000 Stickers / print on both sides $1,000.00
Flyers estimate - Hand out? $350.00
1 Pull up sign $200.00
Est. Packing & Handling fees Bailey's $100.00
2 Staff travel & expenses $5,000.00
9 Board Hotel Accommodations $3,500.00
5 Travel Assistance Grant $1,000 $5,000
$34,875.00
  • 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference.
Proposed T-shirt order 2019
New Design Last years design
Men
XXL 250
XL 400
L 300
M 280
Woman 0
XL 50
L 50
M 50
1380

Comparison with last year's information located.