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Difference between revisions of "Staff-Projects/DefCon 27 Event"

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(Milestones)
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* 2019-08-08, DEFCON Booth Move-in
 
* 2019-08-08, DEFCON Booth Move-in
 
* Volunteers identified - Board Members attending
 
* Volunteers identified - Board Members attending
 +
 +
= Badge Plan =
 +
9 Badges were purchased by the Foundation
 +
 +
* Conference/Exhibition Pass: DAY 1 VOLUNTEER
 +
* Conference/Exhibition Pass: DAY 1 VOLUNTEER
 +
* Conference/Exhibition Pass: DAY 2 VOLUNTEER
 +
* Conference/Exhibition Pass: DAY 2 VOLUNTEER
 +
* Conference/Exhibition Pass: DAY 3 VOLUNTEER
 +
* Conference/Exhibition Pass: DAY 3 VOLUNTEER
 +
* Conference/Exhibition Pass: Staff/Harold
 +
* Conference/Exhibition Pass: Staff/Mike
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* Conference/Exhibition Pass:
  
 
= Leadership =
 
= Leadership =

Revision as of 06:22, 29 June 2019

Overview

DEFCON 27 Hacking Conference

  • When: August 8-11, 2019
  • Vendor Room Hours are:
    • Aug. 8th - Thursday SETUP ONLY
      • 9 am Vendor Setup Available - 9 pm Room Closes
    • Aug. 9 & 10 - Friday and Saturday
      • Vendors can enter at 9am
      • 10 am to 7 pm Doors Open to Attendees
    • Aug. 11th - Sunday
      • Vendors can enter at 9am
      • 10 am - 3 pm Doors Open to Attendees
      • 4 PM Tax Paperwork Due
      • 8 PM Load Out Complete
  • Where: Paris, Bally's, & Planet Hollywood, Las Vegas
  • OWASP Board requested and approved the conference

Three volunteers at the booth at all times

Project Links

Event Link: https://www.defcon.org/index.html

Tickets are $300 CASH at the door.

Goals

Community Outreach initiative

Milestones

  • 2019-02-28, Vendor application submitted [Lisa] DONE
  • 2019-03-30, Granted approval of vendor application by [DEFCON NO confirmation provided just email]
  • 2019-04-01, Submitted a proposed budget for the event for approval [Lisa]
  • 2019-04-04, Booth invoice submitted for payment OSD-2318 payment sent ACH April 17, 2019 [Lisa/Mike/Virtual]
  • 2019-06-14, Art Due from Artist [Jon McCoy]
  • 2019-06-14, Second invoice for balance due t-shirt artwork processed for payment
  • 2019-06-14, Printer contacted - quote on 1 t-shirt design, 6ft 3 sided tablecloth
  • 2019-06-27, Final order to the printer including 2 designs, all black t-shirt, and adj qty with shipping info [DONE 6/26/2019 Lisa]
  • 2019-06-28, Dragongraphics invoice entered for payment OSD-2542
  • 2019-07-01, Final Art selected - Waiting on Stickers - T-shirt approved 6/17/19
  • 2019-07-10, Flyers(handouts) & sticker ordered [Lisa]
  • 2019-08-08, DEFCON Booth Move-in
  • Volunteers identified - Board Members attending

Badge Plan

9 Badges were purchased by the Foundation

  • Conference/Exhibition Pass: DAY 1 VOLUNTEER
  • Conference/Exhibition Pass: DAY 1 VOLUNTEER
  • Conference/Exhibition Pass: DAY 2 VOLUNTEER
  • Conference/Exhibition Pass: DAY 2 VOLUNTEER
  • Conference/Exhibition Pass: DAY 3 VOLUNTEER
  • Conference/Exhibition Pass: DAY 3 VOLUNTEER
  • Conference/Exhibition Pass: Staff/Harold
  • Conference/Exhibition Pass: Staff/Mike
  • Conference/Exhibition Pass:

Leadership

  • Lisa Jones [OWASP Staff]
  • Mike McCamon [Execitive Director of OWASP Foundation - Approval authority]
  • Jon McCoy [OWASP Member jonmcc[email protected]] requested approval from the board to do thn event and received approval for $ 3,500 for artwork. (2018 $2,500 spent on artwork for this event)

Name & URLs

Registration is not available. Only accept cash

Budget

Quantity Expenses:
Artwork for t-shirt & stickers $3,500
1 Booth 8X8 $1,100
Power $250
Internet $400
Tickets 6 Board & 2 staff $2,700
750 t-shirts & printing (<$8 per) $6000
1 table cloth $275
Stickers / print on both sides $1,000
Flyers estimate - Hand out? $350
Est. Packing & Handling fees $100
2 Staff travel & expenses $5,000
9 Board Hotel Accommodations $2,400
5 Travel Assistance Grant $1,000 $5,000
25 Global AppSec Vouchers to 1st 25 Woman to donate 20,000
Total 48,075
  • 25 Vouchers for the first women to "make a donation" to the Foundation at our booth. A process will be setup after the event to solicit Travel Assistance Grants for a later conference. The approximate cost of this promotion is approximately $20,000.

T-Shirt Order

NEW DESIGN Men (adjusted to stay within budget)

  • XXXL 20
  • XXL 130
  • XL 185
  • L 185
  • M 50
  • S 10

Women

  • XXXL 5
  • XXL 10
  • XL 10
  • L 10
  • M 5

OLD DESIGN Men

  • XXL 20
  • XL 20
  • L 20

Women

  • XXXL 5
  • XXL 10
  • XL 10
  • L 10
  • M 5

Comparison with last year's information located.