November 12, 2014

Dial In Info

Notice of Recording

• Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
• Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
• Meeting Recording

Time

Start-time: 09:00 Pacific/12:00 Eastern/17:00 UK-GMT/18:00 CET Expect 1 hour duration, more as agenda topics dictate

Location

Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker

Board Meeting Attendance Tracker

Meeting Minutes

Meeting Minutes 2014Nov12

Reading Material

It is a requirement as a board member to fully read all material prior to the start of the meeting

Meeting Agenda

Call to Order /OWASP Mission

• Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) (5 min)
• Welcome to newly elected Board Members

>> Reminder of New Board Member onboarding. Pre-reading and sign-off due by Jan. 1 start date. Process found on wiki at https://www.owasp.org/index.php/Governance/Board_Orientation

• Review September & October Board minutes.

>> Action to formally approve minutes from past meetings

• For Action: Board review and approval of 2013 Tax Filing, form 990 completed by KPMG

Reports

Treasurer Report - Josh Sokol

• For Action: Board Review and Approve to Sign-off on 2013 US Federal Tax filing prepared by KPMG.
  • Intro/Overview to 990 from KPMG-Reading only
  • Main Form 990 for manual signature Link Here
  • SubForm 990T for manual signature Link Here
  • Form O, Supporting text form, info only Link Here
  • Form 8453-EO, Authorizes e-file by KPMG. Need Manual Signature

Reports

• Executive Director/Operations Update - Link Here
  • Includes Finance Update, Events Management report, Membership report and Operations Report
  • DRAFT Baseline 2015 Budget with initial assumptions, for discussion. Link Here

Old Business

All active board proposals are listed here

• add items

New Business

All active board proposals are listed here

• [name of person adding topic] - topic
  • [vote needed | discussion topic]
• P.Ritchie - Board Review and approval of 2013 Tax Filing completed by KPMG. Must sign-off by Nov. 14 to make Nov. 15, 2014 filing deadline & avoid penalty fees.

Action Items

• For Action: Approve October 8, 2014 Minutes. Link Here
• For Action: Approve September 16, 2014 Minutes. Link Here
• For Action: Review and approve for Signature the 2013 Tax Filing prepared by KPMG.
• For Action: Note in Nov. 12 minutes that 2013 Audit was completed in October. Board Members reviewed and approved for signature by Tom Brennan-Vice Chair, Tobias Gondrom-Secretary and Paul Ritche-Executive Director.

Announcements

• P.Ritchie to announce new hire, Noreen Whysel as the OWASP Community Manager. She has already attended and met several people from the OWASP NYC Chapter. Start Date was November 10, 2014.

Adjournment

• Next meeting date/time: