Global Chapter Committee/Meetings/June 2011

Global Chapters Committee monthly meeting June 2011

Meeting Information

Dates:

• 9-May-2011, 19h00 UTC, Bridge Line: 1-866-645-3167 OR 816-423-4241, Participant Code: 8656478
• 10-May-2011, 14h00 UTC, Bridge Line: 1-866-534-4754, Code: "OWASP" (69277), Skype sarah.baso to connect to US bridge line

Roll Call

Present

• Tin Zaw (TZ) 20-June
• Seba Deleersnyder (SD) 20-June
• Sarah Baso (SB) 20-June & 21-June
• Kate Hartmann (KH) 20-June & 21-June
• Andrew van der Stock (AV) 21-June

Absent

• Mandeep Khera (MK)
• L. Gustavo C. Barbato (GB)
• Puneet Mehta (PM)
• Matthew Chalmers (MC)

Agenda

• Updates from the board meeting in particular:
  • Update on chapter finances, and
  • Update on local conference policy

• Updates on European foundation
• Chapter leader workshops at ApppSec USA and LATAM
• Chapter handbook updates

Minutes

Monday, 20 June

Updates from the June Board Meeting

• Board voted “in theory” to the move to allocate the supervision and support of local and regional events from the umbrella of the Conference’s committee to the Chapter’s committee. As part of this vote, an effective date of July 31, 2011 was also agreed upon. June 20 Meeting Minutes

Changes are outlined as follows:

1. Global AppSec Events will remain under the Supervision of the Global Conference Committee.

2. Partner Events and Outreach (representation) will remain under the Supervision of the Global Conference Committee.

3. Local and Regional Events will move underneath the umbrella of the Global Chapter Committee.

• The Board did not vote on the Chapter Finances Policy and Procedure as it was agreed that there was not ample time to review the document.

• Discussion points from Chapters Committee call:
  • The global committees exist to provide support and enable growth in the applicable area (chapter, conferences, etc.), not to supervise or govern. The Chapters Committee's main goal is to enable the local chapters to be as successful as possible.
  • The event planners should be able to ask for help from the committee they think is best suited to meet their needs. For local training days or local one day events put on by one chapter, this support will likely be best suited for the Chapters Committee. On the other hand, if the event involves speaker selection, budgeting, signing contracts, or coordination with other organizations, the event would likely be best suited for guidance from the Conference Committee.
  • Two areas that need to be worked out/further defined: 1) oversight of chapter finances & 2) define the gray area of who handles what.
  • Regardless of who (which committee/chapter) does what - all finances and financial decisions need to be run through the Foundation.
  • SB to update the Money Management section of the chapter handbook and send out to committee for review and comment, so we can hopefully submit it for approval/vote by the Board at their July meeting.

OWASP European Foundation - Updates

Tabled until next meeting

Chapters Workshops Global AppSec Conferences

• Workshop at AppSec EU was a success - meeting minutes have been posted to the committee page
• SB following up on action items from workshop including, survey on "top 10" suggestions for chapter leaders, and revisions to the chapter handbook concerning money management.
• Similar format should be used for chapter workshop at other Global AppSec events this year.

Tuesday, 21 June

• Discussion regarding Board decision on conference/local event supervision
  • AVS voiced concerns about the bandwidth of the Chapters Committee to take on more work/responsibility. This will have to be carefully managed as it is obviously new territory for the Chapters Committee.
  • AVS - on board with the general idea behind the shift - with the goal of removing barriers for local/regional event planners

Chapter Handbook Updates

• AVS has spent quite a bit of time looking at the Chapter Handbook - making notes in the margins. He would like to go ahead with editing the text, but would like comments and suggestions from the rest of the committee.
• AVS to follow up with his thoughts about changes to the handbook via email to the committee and also contact Matthew Chalmers who had expressed interest and strong opinions about the handbook a few months ago.

Action points:

ID	Action Point	Responsible	Timing	Status
1	Update Money Management section of Chapter Handbook and email to committee for comment	Sarah Baso	By July 11 Board Meeting
2	Follow up and report to committee on inactive/new chapters	Sarah Baso	July GCC meeting
3	Email to GCC re: changes to Chapter Handbook	Andrew van der Stock
4	Coordinate call between Mark Bristow, Tin Zaw, Kate Hartmann, and Seba Deleersnyder to discuss new conference/local event policy	Sarah Baso	ASAP
5	Post June Chapter Committee Meeting Minutes	Sarah Baso	ASAP	Done