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Difference between revisions of "February 8, 2017"

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The flow of the 2017 Board of Meeting mins., will follow these simply guidelines reference to Roberts Rules can be found here if you are not familiar with the [http://westsidetoastmasters.com/resources/roberts_rules/chap2.html#AG workflow additional details can be found here]
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February 8, 2017, 15:00-16:30 PST
  
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'''CALL TO ORDER'''
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Meeting Location: '''VIRTUAL'''
  
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The first order of business is for the chair to announce the call to order, along with the time. The secretary enters the time of the call to order in the minutes. After the meeting is called to order, the board chair may make welcoming remarks, ask for introductions, or read the organization’s mission and vision statements.
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https://www3.gotomeeting.com/join/861328838
  
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'''CHANGES TO THE AGENDA
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[[International Toll Free Calling Information]]
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'''
 
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The second order of business is for the chair to ask for changes to the agenda. Additions and deletions to the agenda will be made at this time. Having no changes, the agenda moves to approving the prior meeting’s minutes.
 
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'''APPROVAL OF MINUTES'''
 
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The third item on the agenda should list “Approval of Minutes” along with the date of the most recent meeting. In most cases, board members should have received a copy of the minutes prior to the meeting. If they have not contacted the secretary prior to the meeting with corrections or changes to the minutes, they have to opportunity to make them during this item on the agenda.
 
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Board members have an ethical and legal responsibility to make sure that the recording of the minutes accurately reflect the board’s business.
 
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'''REPORTS'''
 
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The fourth item on the agenda is the reports. This first report should be a report from the Executive Director. This report should include a review of operations and projects. The Executive Director should give board members on overview of the business outlook including positive and negative trends, major initiatives, business updates, and other aspects of the business.
 
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Following the Executive Director report, the Finance Director gives a report. Board members should make an effort to understand the financial reports so that they can identify potential financial threats. Understanding financial reports may also generate discussion about potential opportunities.
 
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Subsequent reports may be given by committee chairs.
 
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'''OLD BUSINESS'''
 
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Items should include past business items that are unresolved, need further discussion, or require a board vote. Items may be tabled or referred to committee for further exploration.
 
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'''NEW BUSINESS'''
 
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Board members should have a discussion about new business items and identify a plan to take action. This may include tabling them, delaying action to a future date, or referring them to a committee.
 
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'''COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS'''
 
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At this point in the agenda, members may make announcements, such as offering congratulations or condolences, or make other special announcements. Any other business may be brought up at this time, for example, items that may need to be added to the next meeting’s agenda.
 
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'''ADJOURNMENT'''
 
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This is a formal closing of the meeting by the board chair. He should state the time that the meeting closed, so that the secretary may including it in the board minutes. The date of the next meeting should follow the adjournment item, so that board members will be reminded to put it on their calendars.
 
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Meeting mins will be recorded here for all meetings of 2017 as the official location.
 
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[https://docs.google.com/document/d/1aPmftVZH3-G96J6-wrpynwwZhBHtREe5a7g8owVYUag/edit?usp=sharing https://docs.google.com/document/d/1aPmftVZH3-G96J6-wrpynwwZhBHtREe5a7g8owVYUag/edit?usp=sharing]
 
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<hr>
 
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'''CALL TO ORDER'''
 
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CHANGES TO THE AGENDA
 
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APPROVAL OF MINUTES
 
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REPORTS
 
  
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OLD BUSINESS
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'''Notice of Recording'''
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Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
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NEW BUSINESS
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Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
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COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS
 
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ADJOURNMENT
 
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<hr>
 
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==Dial In Info==
 
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===Notice of Recording===
 
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* Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
 
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* Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
 
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*[link:addme Meeting Recording]
 
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===Time===
 
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* [[February 8, 2017]], 15:00-16:30 PST - [http://www.timeanddate.com/worldclock/meetingdetails.html?year=2017&month=02&day=08&hour=23&min=0&sec=0&p1=224&p2=24&p3=263&p4=78&p5=37&p6=102&p7=152 TimeZone Converter ]
 
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===Location=== 
 
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'''Teleconference Information:'''
 
  
 
https://www3.gotomeeting.com/join/861328838
 
https://www3.gotomeeting.com/join/861328838
  
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[[International Toll Free Calling Information]]
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'''[https://drive.google.com/a/owasp.org/file/d/0B0yxedKRQADiSFhrWkJXSXRhOEk/view?usp=sharing Meeting Recording]'''
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=== Attendance Tracker===
 
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'''[https://docs.google.com/a/owasp.org/spreadsheet/ccc?key=0ApZ9zE0hx0LNdG5uRzNYZE8ycDFabnBWNkU4SFpwREE Board Meeting Attendance Tracker]'''
 
  
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=== Meeting Minutes===
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'''[https://docs.google.com/document/d/1-JBk8l-O3-y8I6A67dUkArFJKepqOfBkKqgeKjA6w44/edit?usp=sharing Meeting Minutes]'''
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[link:addme Meeting Minutes]
 
  
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= Reading Material  =
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=== AGENDA ===
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'''''It is a requirement as a board member to fully read all material prior to the start of the meeting'''''
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This is the VIRTUAL packet that is provided to everyone at the same time to review, make comments and be prepared for the meeting. There is no paper handout for the meeting.
  
 +
=== CALL TO ORDER ===
 +
*Quorum is needed of (4) elected board members to begin. Ideally votes on motions as example will be conducted of ALL board members for the record in the event of a tie the chair's vote decides)
  
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= Meeting Agenda =
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=== CHANGES TO THE AGENDA ===
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== Call to Order /OWASP Mission ==
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*At the start of the meeting the entire agenda will be reviewed. Anything not on the agenda will not be heard and will have to wait until the next scheduled meeting.  Submissions should be available (5) working days before the meeting and a alert should be posted to the [https://lists.owasp.org/listinfo/owasp-board owasp-board mailing list] for public record
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*Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) (5 min)
 
  
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== Reports ==
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=== APPROVAL OF MINUTES ===
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=== Chair Report - Matt Konda ===
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- Approval of prior [https://docs.google.com/document/d/1juGgQM6wxwmJ3m956t1kVE0FweBGQUeRHufdIzww37g/edit?usp=sharing prior meeting mins]
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*
 
  
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=== Vice Chair Report - Johanna Curiel ===
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=== REPORTS ===
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*
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OWASP Foundation daily operations is managed by the [https://www.owasp.org/index.php/About_OWASP#Employees_and_Contractors Operations Director] who provides a [https://owasp.blogspot.com/2017/02/owasp-operations-update-for-february.html monthly roll-up report] in collaboration of all staff members, contractors and efforts being manged by the [https://www.owasp.org/index.php/About_OWASP#Employees_and_Contractors back office team.]  This month's operational report was published on the OWASP blog as the  [https://owasp.blogspot.com/2017/02/owasp-operations-update-for-february.html OWASP Operations Update for February 2017]
  
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=== Secretary Report - Tom Brennan  ===
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<$Committees> should provide a written/verbal report of progress since the last meeting
  
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*
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=== OLD / UNFINISHED BUSINESS ===
  
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=== Treasurer Report - Andrew Van Der Stock ===
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<$insert anything that did not get resolved and that is being tracked, updated or to be discussed and by who>
  
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*
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* Officer acknowledgements - Brennan
  
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=== Updated from Members at Large - Michael Coates, Josh Sokol, Tobias Gondrom ===
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* [https://www.owasp.org/index.php/About_OWASP#Form_990_Documents 990 Filings] 2014 & 2015 - Brennan
  
 +
* [Josh] PROPOSAL: An OWASP Foundation Board member is elected to a two-year term. A Board member may run again for re-election at any point in the future, but may serve no more than two two-year terms in any ten year period. Current Board members would be allowed to complete their current term. This would encourage new ideas and renewed energy on the OWASP Board of Directors and keep elections from being a popularity contest where incumbents may be difficult to displace.
  
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==Reports==
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Current OWASP Foundation Bylaws:
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Staff Plans, Progress and Problems Report
 
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- Plans for the next 30 days
 
  
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- Progress from the last 30 days
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https://www.owasp.org/images/e/e1/OWASPByLawsOfficial-25Sept2015CLEAN.pdf
  
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- Problems that need the board to vote on to move it forward
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Section 2.02 currently reads:
  
 +
:: Each Board member will serve for a term of 2 years. The term will begin effective January 1 following the election period. An individual is limited to 4 consecutive 2 year terms effective January 1, 2014. The role of the Board Members shall be elected by the Board of Directors at the first meeting following the election of the Board of Directors. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold that role until the next election has been completed.
  
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=== Community Initiative Reports  ===
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MOTION: Revise Section 2.02 to read:
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*
 
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*
 
  
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==Old Business==
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:: Each Board member will serve for a term of 2 years. The term will begin effective January 1 following the election period. A Board member may run again for re-election at any point in the future, but may serve no more than two two-year terms in any ten year period. The role of the Board Members shall be elected by the Board of Directors at the first meeting following the election of the Board of Directors. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold that role until the next election has been completed.
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All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here]
 
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* add items
 
  
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==New Business==
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This new rule would take effect with the 2017 election and the directors elected for the 2018/2019 term.
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All active board proposals are listed [https://drive.google.com/folderview?id=0BxSfMVkfLvslVXdvUFV3NkxucWc&usp=sharing here]
 
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* [name of person adding topic] - topic
 
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** [vote needed | discussion topic]
 
  
 +
* [Josh] Scheduled Board Meeting Discussion: I would like to request that the meeting scheduled for Wednesday, April 12th be moved to either Tuesday, April 11th or Thursday, April 13th at the same time.  I will be coaching a soccer game at the currently scheduled date and time.  Also, the timezone for June 7 is listed as CEST.  Is that intentional?  I ask because every other timezone is listed in PST or PDT.  I shouldn't have an issue if it is, but I at least wanted to verify that is the case. Lastly, the September 19th meeting says "in Orlando at AppSecEU", but the October 11th meeting also says "at AppSecUSA" and is in EST.  Which is it? Are the times still correct for both? https://www.owasp.org/index.php/Board#The_OWASP_Foundation_Inc..2C_Global_Board_of_Directors
  
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== Action Items==
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MOTION [Johanna]:
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*
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* Vote for having a Team as ED conformed by Kate, Matt Tesauro and Tom Papas
 +
* Vote to hire VM services to help prepare the Board meetings better
 +
* Vote/Approve Budget Items for 2017
 +
* Vote/Approve [https://docs.google.com/document/d/1zRae5MufvbaIyOd0YL-lOkenzz_3ACZl1zBL11yUxo8/edit new membership model]
 +
* Vote on strategic goals for 2017
  
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==Announcements==
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====Strategic Goals 2017====
 +
* Goal Appsec Training: [https://docs.google.com/document/d/1cT3trTdmYNcz7sH4ENHcR9ujE51qRHx-dDrELIpSnKU/edit?ts=589a2d9b Appsec Training 2017]
  
 +
=== NEW BUSINESS ===
  
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==Adjournment==
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<$insert anything that is NEW business to be heard by the elected officials> Please add your item to the list by editing this wiki page and adding the subject line or link to the item to be discussed
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*Next meeting date/time:
 
  
 +
* [Michael] Proposal for OWASP 2017 Objective - AppSec Trainings - [https://docs.google.com/document/d/1cT3trTdmYNcz7sH4ENHcR9ujE51qRHx-dDrELIpSnKU/edit# Proposal Link]
 +
* [Konda] Proposed Updated 2017 Meeting Schedule - [https://docs.google.com/spreadsheets/d/1kol0PTc0P2hu6xkmkG7umPnNjLGw06Wou56Ee_575rg/edit#gid=0 Proposed Schedule]
  
 +
=== COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS ===
 +
This is for open discussion that does NOT require a vote however is educational and informative from anyone who has something to add for the good of the Foundation.
  
 +
=== ADJOURNMENT ===
 +
We will determine the next date/time of the offical meeting if different from the posted agenda.  Any changes to the offical date/time/location will also be posted to the [https://lists.owasp.org/listinfo/owasp-board OWASP-BOARD LIST]
  
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==Motion to close meeting==
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[https://www.owasp.org/index.php/Board NEXT MEETING]

Latest revision as of 14:03, 16 May 2017

February 8, 2017, 15:00-16:30 PST

Meeting Location: VIRTUAL

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Notice of Recording Notice to all attendees - board meetings are recorded and publicly available as of March, 2013 Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.

https://www3.gotomeeting.com/join/861328838

Meeting Recording

Meeting Minutes

AGENDA

This is the VIRTUAL packet that is provided to everyone at the same time to review, make comments and be prepared for the meeting. There is no paper handout for the meeting.

CALL TO ORDER

  • Quorum is needed of (4) elected board members to begin. Ideally votes on motions as example will be conducted of ALL board members for the record in the event of a tie the chair's vote decides)

CHANGES TO THE AGENDA

  • At the start of the meeting the entire agenda will be reviewed. Anything not on the agenda will not be heard and will have to wait until the next scheduled meeting. Submissions should be available (5) working days before the meeting and a alert should be posted to the owasp-board mailing list for public record

APPROVAL OF MINUTES

- Approval of prior prior meeting mins

REPORTS

OWASP Foundation daily operations is managed by the Operations Director who provides a monthly roll-up report in collaboration of all staff members, contractors and efforts being manged by the back office team. This month's operational report was published on the OWASP blog as the OWASP Operations Update for February 2017

<$Committees> should provide a written/verbal report of progress since the last meeting

OLD / UNFINISHED BUSINESS

<$insert anything that did not get resolved and that is being tracked, updated or to be discussed and by who>

  • Officer acknowledgements - Brennan
  • [Josh] PROPOSAL: An OWASP Foundation Board member is elected to a two-year term. A Board member may run again for re-election at any point in the future, but may serve no more than two two-year terms in any ten year period. Current Board members would be allowed to complete their current term. This would encourage new ideas and renewed energy on the OWASP Board of Directors and keep elections from being a popularity contest where incumbents may be difficult to displace.

Current OWASP Foundation Bylaws:

https://www.owasp.org/images/e/e1/OWASPByLawsOfficial-25Sept2015CLEAN.pdf

Section 2.02 currently reads:

Each Board member will serve for a term of 2 years. The term will begin effective January 1 following the election period. An individual is limited to 4 consecutive 2 year terms effective January 1, 2014. The role of the Board Members shall be elected by the Board of Directors at the first meeting following the election of the Board of Directors. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold that role until the next election has been completed.

MOTION: Revise Section 2.02 to read:

Each Board member will serve for a term of 2 years. The term will begin effective January 1 following the election period. A Board member may run again for re-election at any point in the future, but may serve no more than two two-year terms in any ten year period. The role of the Board Members shall be elected by the Board of Directors at the first meeting following the election of the Board of Directors. If the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as conveniently may be. Each officer shall hold that role until the next election has been completed.

This new rule would take effect with the 2017 election and the directors elected for the 2018/2019 term.

  • [Josh] Scheduled Board Meeting Discussion: I would like to request that the meeting scheduled for Wednesday, April 12th be moved to either Tuesday, April 11th or Thursday, April 13th at the same time. I will be coaching a soccer game at the currently scheduled date and time. Also, the timezone for June 7 is listed as CEST. Is that intentional? I ask because every other timezone is listed in PST or PDT. I shouldn't have an issue if it is, but I at least wanted to verify that is the case. Lastly, the September 19th meeting says "in Orlando at AppSecEU", but the October 11th meeting also says "at AppSecUSA" and is in EST. Which is it? Are the times still correct for both? https://www.owasp.org/index.php/Board#The_OWASP_Foundation_Inc..2C_Global_Board_of_Directors

MOTION [Johanna]:

  • Vote for having a Team as ED conformed by Kate, Matt Tesauro and Tom Papas
  • Vote to hire VM services to help prepare the Board meetings better
  • Vote/Approve Budget Items for 2017
  • Vote/Approve new membership model
  • Vote on strategic goals for 2017

Strategic Goals 2017

NEW BUSINESS

<$insert anything that is NEW business to be heard by the elected officials> Please add your item to the list by editing this wiki page and adding the subject line or link to the item to be discussed

COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS

This is for open discussion that does NOT require a vote however is educational and informative from anyone who has something to add for the good of the Foundation.

ADJOURNMENT

We will determine the next date/time of the offical meeting if different from the posted agenda. Any changes to the offical date/time/location will also be posted to the OWASP-BOARD LIST

NEXT MEETING

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