Revision as of 19:27, 15 January 2017

The flow of the 2017 Board of Meeting mins., will follow these simply guidelines reference to Roberts Rules can be found here if you are not familiar with the workflow additional details can be found here

CALL TO ORDER

The first order of business is for the chair to announce the call to order, along with the time. The secretary enters the time of the call to order in the minutes. After the meeting is called to order, the board chair may make welcoming remarks, ask for introductions, or read the organization’s mission and vision statements.

CHANGES TO THE AGENDA

The second order of business is for the chair to ask for changes to the agenda. Additions and deletions to the agenda will be made at this time. Having no changes, the agenda moves to approving the prior meeting’s minutes.

APPROVAL OF MINUTES

The third item on the agenda should list “Approval of Minutes” along with the date of the most recent meeting. In most cases, board members should have received a copy of the minutes prior to the meeting. If they have not contacted the secretary prior to the meeting with corrections or changes to the minutes, they have to opportunity to make them during this item on the agenda.

Board members have an ethical and legal responsibility to make sure that the recording of the minutes accurately reflect the board’s business.

REPORTS

The fourth item on the agenda is the reports. This first report should be a report from the Executive Director. This report should include a review of operations and projects. The Executive Director should give board members on overview of the business outlook including positive and negative trends, major initiatives, business updates, and other aspects of the business.

Following the Executive Director report, the Finance Director gives a report. Board members should make an effort to understand the financial reports so that they can identify potential financial threats. Understanding financial reports may also generate discussion about potential opportunities.

Subsequent reports may be given by committee chairs.

OLD BUSINESS

Items should include past business items that are unresolved, need further discussion, or require a board vote. Items may be tabled or referred to committee for further exploration.

NEW BUSINESS

Board members should have a discussion about new business items and identify a plan to take action. This may include tabling them, delaying action to a future date, or referring them to a committee.

COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS

At this point in the agenda, members may make announcements, such as offering congratulations or condolences, or make other special announcements. Any other business may be brought up at this time, for example, items that may need to be added to the next meeting’s agenda.

ADJOURNMENT

This is a formal closing of the meeting by the board chair. He should state the time that the meeting closed, so that the secretary may including it in the board minutes. The date of the next meeting should follow the adjournment item, so that board members will be reminded to put it on their calendars.

Meeting mins will be recorded here for all meetings of 2017 as the official location. https://docs.google.com/document/d/1aPmftVZH3-G96J6-wrpynwwZhBHtREe5a7g8owVYUag/edit?usp=sharing

CALL TO ORDER

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

REPORTS

OLD BUSINESS

NEW BUSINESS

COMMENTS, ANNOUNCEMENTS, AND OTHER BUSINESS

ADJOURNMENT

Dial In Info

Notice of Recording

• Notice to all attendees - board meetings are recorded and publicly available as of March, 2013
• Joining the call acknowledges your awareness of recording and consent to be recorded and public dissemination of the recording.
• [link:addme Meeting Recording]

Time

• February 8, 2017, 15:00-16:30 PST - TimeZone Converter

Location

Teleconference Information:

https://www3.gotomeeting.com/join/861328838

International Toll Free Calling Information

Attendance Tracker

Board Meeting Attendance Tracker

Meeting Minutes

[link:addme Meeting Minutes]

Reading Material

It is a requirement as a board member to fully read all material prior to the start of the meeting

Meeting Agenda

Call to Order /OWASP Mission

• Administrative (List of attendees and Agenda bashing (only if last-minute changes to the agenda are needed) (5 min)

Reports

Chair Report - Matt Konda

Vice Chair Report - Johanna Curiel

Secretary Report - Tom Brennan

Treasurer Report - Andrew Van Der Stock

Updated from Members at Large - Michael Coates, Josh Sokol, Tobias Gondrom

Reports

Staff Plans, Progress and Problems Report - Plans for the next 30 days

- Progress from the last 30 days

- Problems that need the board to vote on to move it forward

Community Initiative Reports

Old Business

All active board proposals are listed here

• add items

New Business

All active board proposals are listed here

• [name of person adding topic] - topic
  • [vote needed | discussion topic]

Action Items

Announcements

Adjournment

• Next meeting date/time:

Motion to close meeting